2020-07-13 IC-SC Meeting notes
Date
Jul 13, 2020 3-4
Attendees
@Carlo Medina (Unlicensed) , co-chair
@Caitlin Nelson, SSM
@Lena Zentall (Unlicensed) , PM (Lena will be late; 3:30)
@Tom Bustos , co-chair
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Check-in / Update | Report any major changes in availability / circumstances
| 5 | All |
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| @Caitlin Nelson to slack the Alma/Primo subgroup on assessment and testing to see if they will report back on the 16th. |
2 | Anything issues from Slack, Email, Basecamp that need discussion, action? |
| 5 | All |
|
| @Caitlin Nelson check with NW about getting a message out to the local teams about who needs to do this. Can we ask ExL to post the Q&A answers as a DOCX? |
3 | Testing and access to the vanguard | Continue discussion…. What’s the plan for the vanguard environment (including sandboxes) during the vanguard phase? From All Chairs meeting: Allow access to the Vanguard test for folks outside of the vanguard campus? We need to know if and how this will impact the Vanguard migration testing and if there are strong objections to these access requests. How do we ensure local testing doesn’t interfere with systemwide testing: coordinating so we don’t step on each other What’s the best way to allow non-vanguard libraries to have access to vanguard environment to see how data is showing up? Allow broad access as much as possible All chairs meeting on vanguard environment/testing: Would Tom and Carlo want to facilitate that discussion? What information do we need to answer before we put it on the agenda? Which date? July 15, 29, Aug 12, 26? Alma/Primo campuses to take the lead on drafting some “data review checklists” for UC | 20 | All | HOLD FOR IC MEETING UNTIL NEXT WEEK 7/13 AFTER THE PMS TALK TO EX LIBRIS
Use cases
Creative solutions:
ExL on 7/9:
Going forward:
| Ask Alma campuses what they would want to see in a vanguard IZ. | @Caitlin Nelson will anyone be able to see the VG Primos? Authentication? What about patron focus groups or something, in addition to staff? @Caitlin Nelson and Lena will put on ExL PM agenda: checkin with ExL about what they have planned for lessons learned time at the end of the Vanguard phase |
4 | Checkins with vanguard campuses | Check how things are going individually with vanguard ICs | 5 |
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5 | Decisions in process | Awareness of any decisions in the queue that need consultation from ICs Do we need to revisit the idea of having PMs (or someone) review decisions in process to ensure the RACI/decision-making process is fleshed out? Would a “final” date be helpful for the decision rollup? Currently, the due date is the closest thing but it might vary by weeks from the final approval date. | 5 | All |
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6 | Set IC agenda for July 16 meeting |
| 0 | All |
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7 | Other / Homework |
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8 |
| TOTAL | 45 / 60 |
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Future agenda items
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