2021-08-20 Meeting notes

Date

Aug 20, 2021

Zoom link in Outlook Calendar invitation.

Notetaker: @Ryan Finnerty

Attendees

@Kevin Balster UCLA (Voyager)
@Marcia Barrett UC Santa Cruz (Alma/Primo)
@Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
@Ryan Finnerty UC San Diego (Millennium)
@Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
@TJ Kao UC Davis (Alma/Primo)
@Cathleen Lu UC San Francisco (Millennium)
@Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
@Erika Quintana UC Riverside (Alma/Primo)
@Sarah Sheets UC Merced (WMS)

Not attending

@Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)

Discussion items

Item	Desired Outcome	Time	Who	Notes	Discussion	Actions
Announcements	Share short pieces of need-to-know information	5 min	All	Upcoming meetings with ExL (complete list) Offboarding to be completed by all SILS groups coming soon (handoff document, cleanup of ILSDC Drive folder, post-mortem)	Do not forget to add any local resource types you have to this document: https://docs.google.com/document/d/1MwZMEE_iFouzzjELIxw_CqwhYE476J4hRjbW4Ww3X6k/edit
Incorrect 035 Cleanup Identification and Planning	Document how to identify the records Create a plan for cleaning up the records Add plan to Trello Board	30-45 min	All	Instruction for UCD catalogers TJ has added a card to Trello Board	Use the email instructions from Eileen on how to make an analytics report. Then in Excel, filter on the OCLC number column for just cells that contain a semicolon. Alternately, we can see if we can get a overall list from the NZ analytics though so each campuses doesn’t have to do it individually. UCI and maybe some others also discovered some records where they replaced OCLC records in the past but left the old OCLC numbers in the record. These also need to be investigated.	All campuses: Need to identify any such records your campuses might have contributed Identify your records that were impacted and possibly relink inventory @Kevin Balster will ask his CDL contacts to run a new NZ report that has multiple 035a’s and lists the campuses with inventory attached.
RMFG Updates Affecting ILSDC	Learn if there are any decisions that ILSDC needs to be aware of	5 min	Anyone		New instructions on merging records so the old MMS ID is added to the 904 field. Hold off on doing any merges until everything is ironed out. See https://uc-sils.atlassian.net/wiki/spaces/RMF/pages/1710260329 Adding 910s to bound-with records. Still a work in progress so don’t adopt just yet. See https://uc-sils.atlassian.net/wiki/spaces/RMF/pages/1699971077
AEFG Updates Affecting ILSDC	Learn if there are any decisions that ILSDC needs to be aware of	5 min	Sarah Sheets		Guidance on deleting old SCP records might be coming soon. Campuses are keeping them suppressed for now, helpful for troubleshooting. Campuses are planning on deleting Marcive records soon though. Would prefer to do it ourselves, and not have Ex Libris do it.