2020-05-15 Meeting notes
Date
May 15, 2020
Zoom link in Google Calendar invitation.
Notetaker: @Joshua Chaim Hutchinson (Unlicensed)
Attendees
@Kevin Balster UCLA (Voyager)
@Marcia Barrett UC Santa Cruz (co-chair) (Alma/Primo)
@Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
@Ryan Finnerty UC San Diego (Millennium)
@Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
@Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
@TJ Kao UC Davis (Alma/Primo)
@Cathleen Lu UC San Francisco (Millennium)
@Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
@Erika Quintana UC Riverside (Alma/Primo)
@Sarah Sheets UC Merced (WMS)
Not attending
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
Complete Review ExLibris Migration Guides and Document Data Cleanup Aspects | Finalize Millennium review spreadsheet | 30 minutes | @Marcia Barrett @Cathleen Lu @Eileen Pinto (Unlicensed) @Ryan Finnerty @Kathleen Garvey-Clasby (Unlicensed)@Erika Quintana | @Ryan Finnerty and @Marcia Barrett will finish the Millennium spreadsheet this afternoon after the main meeting. |
| @Marcia Barrett will post a brief update from this discussion |
Announcements | Share short pieces of need-to-know information | 10 min | All |
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Review of Task List | Maintain Awareness of Incomplete Tasks | 10 min | All |
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Updates from ExLibris Basecamp and Implementation Coordinators questions | Understand responses to our questions and notate our recommendations based on those responses | 20 min | All | Answers from Ex Libris –
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Documenting and sharing recommendations | Determine how we want to share out our recommendations Determine which recommendations are ready to be documented and shared now and timeline for remaining recommendations | 20 min | All | Team’s first deliverable is to expand The Spreadsheet to include anything that we’ve determined needs to be added, and anything that needs to be removed, then provide to ICs so that campuses can start data cleanup. We’re focusing on the vanguard now. Our deadline is uncertain, but ASAP can be assumed.
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| @Catherine Busselen and @Marcia Barrett will comb through existing spreadsheets, pull out ‘Harmonization Questions’ and areas where we’re ready to make recommendations @Eileen Pinto (Unlicensed) and @Joshua Chaim Hutchinson (Unlicensed) will look at the spreadsheets to see if there are areas that require clarification or notation (system specific?) |
Future agenda items
WMS review and update
Notate where the existing spreadsheets align with Ex Libris recommendations
Begin creating list of harmonization decisions to be made related to DC work
Create final(?) version of recommendations to submit to IC/campuses (feel free to share with campuses as we move through the reviews)
Review existing Data Clean Up spreadsheets and document what cleanup has already been done and what is in progress at each campus
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