2020-05-22 Meeting notes

Date

May 22, 2020

Zoom link in Google Calendar invitation.

Notetaker: @TJ Kao

Attendees

@Kevin Balster UCLA (Voyager)
@Marcia Barrett UC Santa Cruz (co-chair) (Alma/Primo)
@Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
@Ryan Finnerty UC San Diego (Millennium)
@Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
@Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
@TJ Kao UC Davis (Alma/Primo)
@Cathleen Lu UC San Francisco (Millennium)
@Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
@Erika Quintana UC Riverside (Alma/Primo)
@Sarah Sheets UC Merced (WMS)

Not attending

Discussion items

Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
Announcements	Share short pieces of need-to-know information	5 min	All	Tom Bustos, the chair of Implementation Coordinators, invited Catherine to join their meeting on Tuesday Vanguard data extract deadline is coming up. Suggestions for Vanguard libraries: Given the tight timelines, do minimal cleanup with a focus on essential elements. Marcia suggested it will be very helpful if the scope is made clear before the data extract for Vanguard, e.g. local SCP records can be left alone.
Review of Task List	Maintain Awareness of Incomplete Tasks	5 min	All	WMS review and update is still pending
Policy Decisions and Harmonization Needs	Review list of policy and harmonization needs presented to Resource Management and Acquisitions & E-Resources Management groups Identify any additional harmonization needs that should be submitted at this time	20 min	@Marcia Barrett	Preread: Policy Decisions & Harmonization Needed		@Marcia Barrett@Erika Quintana finalize the list @Catherine Busselen send the list to RMFG & ACQ/ER FG
Critical Data Cleanup Tasks	Review Critical Data Cleanup Tasks to be done prior to vanguard Edit document and finalize Determine how to communicate, where to park these, how to vet questions about the tasks and how to track completion (or need to leave incomplete) from the campuses	30 min	@Marcia Barrett	Preread: Critical Data Cleanup Tasks		@Catherine Busselen post question to Basecamp: Will ExL be able to migrate campus 900-949 data to 950-999 as part of migration? Or, do campuses need to move the data before extraction? ANSWER: This question had been posted to Basecamp already by Liz Miraglia, chair of the RM group. The answer is no, they do not have a mechanism to map these fields to other 9XX fields in the migration mapping so it will have to be done by the campuses as part of data cleanup. @Catherine Busselen will post this question to Basecamp: Can ExL create ER coverage from bib 856 $3? @Catherine Busselen or @TJ Kao raise issue of P2E training with IC co-chair (revisit after Vanguard load) Sep 11, 2020 @Marcia Barrett@Erika Quintana finalize the list @Marcia Barrett will send the list to IC chairs
Rows in Spreadsheet that Require Clarification	Review areas that Eileen and Josh felt needed more clarification in the spreadsheet Edit/Finalize changes to spreadsheet	30 min	@Joshua Chaim Hutchinson (Unlicensed) @Eileen Pinto (Unlicensed)	We will table this agenda due to time restraint.

Future agenda items

Remove redundancy in spreadsheet and reassess prioritization levels, if needed

Review existing Data Clean Up spreadsheets and document what cleanup has already been done and what is in progress at each campus

Add recommendations and communicate following harmonization decisions

Compile testing/QA guidelines for vanguard

WMS review and update