2020-05-29 Meeting notes

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Announcements

Share short pieces of need-to-know information

10 min

All

Marcia (from Catherine): Will have to step down from co-chair role. TJ Kao has agreed to be new co-chair

Reminder that Wiki will be open to the public on Monday, June 1st

Review of Task List

Maintain Awareness of Incomplete Tasks

5 min

All

WMS review and update is still pending

Raising issue of P2E training. Currently, a lot of Q&A re: P2E on Basecamp

Policy Decisions and Harmonization Needs Follow-up

Share feedback from Liz Miraglia and Lisa Spagnola

Discuss what might need to go to additional groups (Discovery, IC, etc.)

20 min

@Catherine Busselen

• Preread: https://docs.google.com/document/d/1DkRjVdf9tIQR9zii9TVMTWrHGBJDlI3wavF0A_H7u-k/edit

Some Decision pages have been created, likelihood that many decisions will not be made before Vanguard is loaded

Looking at 9xx fields, SCP data, protecting local fields (duplicates between campuses)

Whatever data cleanup we can do is great. For example, UCB data cleanup will likely be pretty minimal, might take days to just just extract

Critical Data Cleanup Tasks Follow-Up

Share feedback from Implementation Coordinators group

Discuss any feedback/issues being raised by campuses

Determine means of tracking what has been done at each of the vanguard campuses

20 min

@Catherine Busselen

• Preread: https://docs.google.com/document/d/1e11vqisi2KtcY2CbLfLuIWfesY_F0WrGmp1Irrrjomo/edit

IC feedback: communicate that any data cleanup should be done in consultation with systems administrators to determine if it should be done in the current system or in the extracted data and also to be sure that it is done at a time that will not negatively impact the system; in terms of tracking, keep it basic/minimally invasive or it may not be fully reported; tracking what has been done to assist with tracking what needs to be tested would be helpful

We might want to think about prioritizing the list since it’s currently not

Consider saving some cleanup for after the extraction (to avoiding crashing systems, etc.)

We do want to send out a message about data cleanup status when the Vanguard is announced

Will have the opportunity in Alma to try loading new records and other types of jobs after Vanguard data goes

Harvard used some sample records for testing, we might want to consider that for ourselves and track in a GDoc

ExL has a guide on testing migrated data at bottom of page: https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Migration_Guides_and_Tutorials

Rows in Spreadsheet that Require Clarification

Review areas that Eileen and Josh felt needed more clarification in the spreadsheet

Edit/Finalize changes to spreadsheet

30 min

@Joshua Chaim Hutchinson (Unlicensed)

@Eileen Pinto (Unlicensed)

• Preread: https://docs.google.com/document/d/1F5-wpMuUgqNUPShsByNzLd0dNypVMU838XERjF7Wyu8/edit

Any remaining questions that weren't added to the Critical Data Cleanup Tasks or Policy Decisions Needed documents.