2020-08-21 Meeting notes

Date

Aug 21, 2020

Zoom link in Google Calendar invitation.

Notetaker: @Joshua Chaim Hutchinson (Unlicensed)

Attendees

@Kevin Balster UC Los Angeles (Voyager)

@Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
@Ryan Finnerty UC San Diego (Millennium)
@Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
@Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
@TJ Kao UC Davis (co-chair) (Alma/Primo)
@Cathleen Lu UC San Francisco (Millennium)
@Erika Quintana UC Riverside (Alma/Primo)
@Sarah Sheets UC Merced (WMS)
@Eileen Pinto (Unlicensed) UC Berkeley (Millennium)

Not attending

@Marcia Barrett

Discussion items

Item	Desired Outcome	Time	Who	Notes	Discussion	Actions
Announcements	Share short pieces of need-to-know information	10 min	All	Updated SILS Project Timeline https://uc-sils.atlassian.net/wiki/spaces/SP4/pages/570064963 Any surprise from the last All Cohort Town Hall meeting? https://drive.google.com/file/d/1E-ln3l1EvJovNqUZNGS2qtbkQ-i3A94o/view	Townhall on Tuesday: - Melvyl is going away. Info page here. New timeline and additional information in the swimlanes
Review of Task List	Maintain Awareness of Incomplete Tasks	10 min	All	Reviewed outstanding tasks	Data cleanup session with Ex Libris was useful (somewhat) for the people who attended, but all the documentation is only available on Basecamp, so not shareable	@TJ Kao will add meeting materials to the group shared Google Drive so everyone can access from now on
Working Copy of Phase 4 Data Cleanup Spreadsheet	Discuss questions/comments coming from campuses based around data cleanup (i.e. How do I identify these records? Is there a way to do this in Alma?)	40 min	All		Identify those lines that are easy to cleanup in Alma? Specific lines discussion: Mark on the fly records – Those campuses currently in Alma struggle to identify these records. Non-MARC records, or records with fields with non-MARC tags. These primarily apply to Millennium (not Alma, and not WMS). UCSD has identified these and will be checking in the vanguard load Records with incorrect type value in LDR 06 – this might be solved after migration if RMFG decides that we’ll be working with OCLC bib updates. This can be managed post-migration Local notes in fields that are not local (e.g. 500 note) Records with incorrect 2nd indicator in 856-- doesn’t matter so much when you’re in Alma; only important in P2E process. SD defined this cleanup in their export (didn’t cleanup w/in Millennium) Wrong 856 2nd indicator-- this would have an impact on the P2E process if it causes a link not to generate a portfolio Item record internal notes – most Alma campuses are cleaning these up post-migration. Analytics will not be able to search items from other campuses. Between now and next week, if anyone has any question about how to do anything, make comment in spreadsheet – ask system-specific questions about how to achieve searches, etc.	@Ryan Finnerty to share create list search strategy with @Eileen Pinto (Unlicensed) in order to identify dummy unicode character: Records with this character are in review file #80 You can find these records by searching for {u3013} in the 880 field. According to this webpage, it’s called the Geta Mark https://www.ssec.wisc.edu/~tomw/java/unicode.html#x3000

Add recommendations and communicate following harmonization decisions

P to E as future agenda item after vanguard load.