2020-11-20 Meeting notes

Date

Nov 20, 2020

Zoom link in Outlook Calendar invitation.

Notetaker: @Eileen Pinto (Unlicensed)

Attendees

@Marcia Barrett UC Santa Cruz (Alma/Primo)

@Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
@Ryan Finnerty UC San Diego (Millennium)
@Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
@Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
@TJ Kao UC Davis (co-chair) (Alma/Primo)
@Cathleen Lu UC San Francisco (Millennium)
@Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
@Erika Quintana UC Riverside (Alma/Primo)
@Sarah Sheets UC Merced (WMS)

Not attending

@Kevin Balster

Discussion items

Item	Desired Outcome	Time	Who	Notes	Discussion	Actions
Announcements	Share short pieces of need-to-know information	10 min	All	Upcoming meetings with ExL (complete list) MVP discussion from SILS Chairs meeting	No meetings week of 11/23 due to holiday. Q&A meeting on 11/30 after individual system meetings. RM part 1 training on 12/7. SILS chairs meeting - presentation was on the minimum viable product for the SILS project and timing of decisions.
Alma extracts for building NZ	Understand how the change in process for Alma campus extracts affects (positively) ILSDC recommendations	10 min	C. Busselen		Discussion of process; ExL will copy existing Alma campus instance to the IZ; campuses will perform their own extracts of all records they want to contribute to the NZ. ExL has guidelines for getting everything, then campuses can refine, e.g. Marcive bibs, etc. Will post questions to Basecamp to verify understanding of selection/deselection criteria.
900-949 discussion	Understand what happens if these include local data for test load	10 min	J. Hutchinson/TJ Kao	https://uc-sils.slack.com/archives/CH3R11L7M/p1605726344097600	Discussion on cleanup – decide what 900-949 can be copied to other 9XX fields and which can not be moved now, depending on vendor interactions, e.g. Gobi
Acquisition and E-Resource Management FG decisions: In Progress: Electronic Resources Preparation (including P2E) for the Test Load - Acquisitions & E-Resources FG - SILS	Continue discussion on our recommendation Create recommendation to send out via blog	20 min	All		Discussion re. removing e-resource only/no order bibs from the extract if present in SFX so links won’t be duplicated. Recommendation is to remove 856 42 from bibs in P2E file. Some discussion of need for post-go-live guidance recommendations on 856 cleanup; updating coverage info, etc.
Resource Management FG’s test load decisions: In progress: (Test Load/Go-live) Order of Network Zone Record Loading (Due Nov 17, 2020 ) (Test load/Go-live) Bib record management - Resource Management FG - SILS (Due Jan 12, 2021 )	Review decision(s) made by RMFG Determine what, if any, recommendations for data cleanup, testing or post-migration cleanup will need to be made to support the decisions (draft)	15 min	All		Order of NZ load was finalized.

Add recommendations and communicate following harmonization decision