2021-2-25 IT-SC Meeting Notes

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2021-2-19 IT Meeting Notes

Tentative email: email to SILS Governance group

To share recommendations with SILS Governance post go-live: email or slack to Danielle.Westbrook@ucop.edu (Danielle is the project manager for SILS Governance Task Force)

PM/Ex Libris Update (recurring)

• Collect questions for upcoming ExL meetings

10

Joanna

Report from last Thursday (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1233191073) and Tuesday meetings (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1242431730) and ask any questions for Thursday

• Ongoing: UCSC will be the environment for UCR/UCI/UCSC Alma training, TBD environment for Primo VE training

Here is the place that Marci created to post the notes in Basecamp: https://3.basecamp.com/3765443/buckets/15553579/documents/3393606161

Each campus has its own space for notes:
1 - 5 March 2021: MERCED Alma Workshop
Here are the notes ExL notes from Jan 19 with more info:
If there’s a questions that can’t be answered during the workshops, how to get those answered? (What’s the best pathway to take so the questions don’t get lost?)

• From the Expectations section from the agenda: “the project manager or designated library project member will record action items for later follow-up”.

• The EXL representative/workshop lead will provide our team some - but it’s critical that you have a UCS representative capture action items. (IT reps will decide who will record actions.) As to how to share the notes and action items across all teams, I would advise using both your Confluence and Basecamp. I can set up a place with meeting notes for each of the workshops in the Project meeting Notes folder on Basecamp.

  • Tip to capture answers for questions that are answered during the demo: give the timestamp of where the answer starts in the recording.

  • How to move questions/answers from Basecamp to Confluence? Could link out from SILS confluence to local campus sites. Not everyone has access to Basecamp and don’t want to lose questions/answers and have a way to follow up.

Questions for Ex Libris

• None at this time, but send to Joanna or post to Basecamp if something comes up.

We’ll Demo using basecamp during IT meeting tomorrow.

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Updated Work Plan

• 2/25 - Letters, Notices and Jobs

• 3/4 - Primo VE Handoff / First Look

Note: Brian is now trying to update at the same time as this section.

Brian will imbed Training calendar from TDH into the IT page so we only have to update one space

Subgroup Check-in

Notes from each of the subgroups

10

Brian, Dominique, and Katie

Training Documentation Hub Subgroup meeting notes:

• Reviewing permissions and accounts

• Thoughts on how to handle local workflows?

  • Include disclaimer about how they’re sample workflows, not vetted, not necessarily updated, etc. Just want to share existing knowledge/workflows. Page will have an end of life.

Communication Subgroup

Local Training

• Do not think we need to include the MVP document in local training communication.

• Proceeding with open houses, list of topics; figuring out timeline.

Round-robin check-in

Temperature check

10

Team

General check-in on how the round-robin activity is going.

Agenda for IT

Prepare agenda for this week’s meeting

0

Team

Topics: open houses, subgroup updates/discussion

Parking Lot

• Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?

• Special topics meeting request form

  • Revisit closer to/after UCM workshop

• Future meeting: feedback on Training Documentation Hub (maybe March 19)

• Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work

TOTAL

60 / 60 min