2021-5-7 IT Meeting Notes
Date: May 7, 202130,
Time: 1-2pm
Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)
Attendees:
@Catherine Busselen (UCSB) (Step B+)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Peter Soriano (Unlicensed) (Berkeley)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Josephine Tan (Unlicensed) (San Francisco)
@Sylvia Page (Unlicensed) (Los Angeles)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Erika Quintana (Riverside) (Step B+)
Not attending:
@Caitlin Nelson (SSM)
@Turnbow (Co-Chair; San Diego)
@Brian David (Unlicensed) (CDL; co-chair)
Agenda
Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions | |
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1 | Consent to Record |
| 2 min | All |
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2 | Volunteering Availability (Standing Item) | Track who is available to volunteer to work on tasks outside of meeting over the next week. | FYI | All | Members please prepopulate with your availability.
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3 | Upcoming Events (Standing Item) | Create awareness around upcoming tasks/events | FYI | Chairs |
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4 | Announcements (Standing Item) |
| 5 mins | Katie |
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5 | Analytics Overview Sessions |
| 5 min | Katie | Set for May 24th and 25th at 9am Will be using standardized environments (Ex Libris environments) to avoid data privacy issues. IT members should be sure to set expectations when providing invitations/calendar reminders about the event. Zoom link to be provided
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6 | Primo VE Configuration Workshop Discussion | Final review of the invitation. | 5 mins | Katie |
From previous meetings: NOTE: How to moderate “live” questions during the Primo VE workshop?
Primo VE Configuration Workshop Schedule - Approved
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7 | Primo VE “first look” Update |
| 15 mins | Katie | Recap from meeting with Discovery and EUO
Plan for moving forward
UCB is doing a 90 mins first look for Alma / primo soon. Not sure if it’s being recorded | Josephine will share some useful links |
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8 | Open Houses |
| 20 mins | Katie, Erika, Catherine, Antoinette, Bonnie | Recap from current alma campuses:
Open House Potential Topics document Previous notes: May 17: Ex Libris Work orders Workshop Possible Virtual Brown Bag the week of May 23 showcasing local practices. Virtual Brown Bag about offline circulation before end of May. Reactions: Running Jobs - is something that isn’t accessible in test | More informal sessions will work better for people’s timelines. will do just generic open houses where people can ask questions. Communications team will work on drafting language for announcement | @Catherine Busselen and @Erika Quintana will set times for tech serv open houses @Katie Ritchey (Unlicensed) , @Bonnie Hain-Anderson (Unlicensed) , and @Antoinette Avila (Unlicensed) will set dates for fulfillment open houses |
9 | Subgroup Round-up | Hear from each of the subgroups | 5 mins | All | Training Documentation Hub Update:
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10 | Spring workshop Recaps Each campus has it’s own space to post Questions/Action Items in Basecamp:
Trainers:
EXL will send out a reminder to the trainers to be sure to be logged in at least 5 mins early for every session (earlier for the first one on Mondays).
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| 5 mins |
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11 | Round Robin | Add local updates here for others to read | FYI |
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12 | Open Discussion |
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13 | Parking Lot from this meeting |
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14 |
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| 60/60 min |
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Future agenda items
Review/signoff on final work plan being
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Question? Contact AskSILS-L@ucop.edu