2021-6-25 IT Meeting Notes

Date: June 25, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Erika Quintana (Riverside)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Turnbow (Co-Chair; San Diego)
@Catherine Busselen (UCSB) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)

Not attending:

@Lena Zentall (Unlicensed) (CDL Representative)
@Sarah Houghton (CDL Representative)
@Sylvia Page (Unlicensed) (Los Angeles)(Step B+)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record			All
2	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	2 min	Chairs
3	Fulfillment Open House Update		10 mins		First recording Second recording Third recording (ok to share with campuses, don’t share publicly) Questions -could put answers in the same folder as the recordings	After go live may be a better time to hold additional open houses. Probably will be a lot of policy type decisions. Maybe should think about inviting additional experts	@Katie Ritchey (Unlicensed) will group things together somehow and reach out to members who
4	Analytics Workshop Update Date Confirmed: September 7-10 Trainer: Amanda Shriver (Tentative)	Update on where we are	5 mins	All	ExL is working on the agenda. Once we have the agenda, we will need to: determine which campus can host the zoom sessions assign hosts for each session write a welcome script for hosts	Registration Autosend zoom info - in google form or qualtrics and include a link to the sheet for questions. include Data Privacy Form in the registration Questions Copy spreadsheet that was used for the primo ve workshop Tip for the questions - if any are specific to a campus (and they want a specific-to-them answer), be sure that they give permission to show their environment.	@Katie Ritchey (Unlicensed)@Turnbow create registration form @Katie Ritchey (Unlicensed)@Turnbow create questions document to be included in registration form @Turnbow will try to update training calendar @Katie Ritchey (Unlicensed) will e-mail ICs to request permission to share Alma environments.
5	Open Discussion	Anyone who needs to leave for other priorities can leave at this point	45 min
6	Parking Lot from this meeting				Training Documentation Hub Update Communications Report