2020-07-08 Meeting Notes

Date: Jul 8, 2020

Expected Length: 10-11 am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Catherine Busselen (Santa Barbara; co-chair)
@Brian David (Unlicensed) (CDL)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B)
@Erika Quintana (Riverside) (Step B)
@Katie Ritchey (Unlicensed) (Santa Cruz)
@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Turnbow (San Diego; co-chair)
@Caitlin Nelson (guest)
@Neil Weingarten (guest)

Not attending:

@Allison Benedetti (Unlicensed) (Los Angeles)
@Antoinette Avila (Unlicensed) (Irvine) (Step B)

Prior to Meeting:

Prepare your questions about the ALMA Vanguard Training Plan and communication

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Recording Consent		5	All		Agreed to record the meeting
2	SILS Project Timeline & Updates	Provide team with a 30,000-foot view of the SILS project timeline	15	Caitlin & Neil	Caitlin (SILS Service Manager) and Neil (Project Manager of Training and Outreach Coordinators) introduced themselves Timeline from ExLibris is partial at this point; overview of big timeline with some details filled out but there are pieces that we will want to identify where we don’t have all the information we need SILS Timeline Swim Lanes Implementation Timeline PMs also have a private Basecamp instance that they discuss the timeline with EL prior to it being added to the full implementation Basecamp instance, includes training schedule for second round of training (early November to end of January) Also includes 10 workshops (one per campus); 3-day workshops included in contract; slated for April/May; we will need to work through what those workshops include, can we customize these in any way Alma Essentials/Administrative – happening now Alma Certification (September through November) November-January: we will run a second round of training for non-vanguard campuses PrimoVE trainings just got posted to Basecamp Some additional trainings/one-offs by specific areas that are somewhat buried in Basecamp that we should be aware of		@Neil Weingarten and/or @Caitlin Nelson will get clarification from ExL about if we can post exercises to confluence. @Neil Weingarten and/or @Caitlin Nelson will comb basecamp for trainings that will be included in a “big picture” training timeline.
3	ALMA Vanguard Training Plan and Questions	Team members understand the training plan, expectations for communications, and how to track training.	45	All	Question: Are non-vanguard campuses allowed to go through the training at this point? Question: can we post the training exercises to Confluence? CN posted to basecamp here: https://3.basecamp.com/3765443/buckets/15553579/messages/2829188712	We can discuss this as a group. The trainings are open to anyone but for our own purposes, perhaps we can decide whether we would support them at this point (communicating weekly, etc. during just the round that the campus is included in)

Future agenda items

IT Team Workplan