2020-07-31 Meeting Notes

Date: Jul 31, 2020

Expected Length: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Catherine Busselen (Santa Barbara; co-chair)
@Allison Benedetti (Unlicensed) (Los Angeles)
@Brian David (Unlicensed) (CDL)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B)
@Erika Quintana (Riverside) (Step B)
@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Turnbow (San Diego; co-chair)
@Antoinette Avila (Unlicensed) (Irvine) (Step B)
@Katie Ritchey (Unlicensed) (Santa Cruz)

Not attending:

@Bonnie Hain-Anderson (Unlicensed) (Davis)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Recording Consent		1	All		Everyone consented
2	Quick Updates from Other Groups		5		SILS at UCSF will be opening up their Orientation and Navigation meeting to additional staff outside of their core group; will gather feedback on how that goes UCI, since they have already implemented Alma/Primo, are not participating in the Vanguard
3	Vanguard Alma Vanguard Virtual Training	Review timeline for October training	10	All	Timeline: IT sends finalizes plan by 8/28 EXL verifies by 9/2 IT sends calendar on 9/4 (or earlier) Training the week of 10/5-10/9 Do we want to identify modules that would be most impacted by training this week? If so, how shall we get feedback about prioritizing their requests for time/day of delivery? Reviewed the “Alma Remote Workshop Agenda”	Patron Services scheduling is most problematic in terms of timing	@Turnbow@Catherine Busselen will ask Caitlin and Neil if ExL can repeat sessions in the same week.
4	UCS Vanguard Training Evaluation Plan	Begin a discussion about how we can evaluate the vanguard training	10	All	How do we want to get feedback on Vanguard training?	We will use a short survey	@Catherine Busselen , @Brian David (Unlicensed) and @Catherine Busselen will draft a survey to be ready
5	Developing Work Plan	Break deliverables down into additional tasks where known and identify where more work may be needed Add timeline information and dependencies where they do not exist Identify what gaps there are in the deliverables/tasks/timeline (i.e. PrimoVE) Are there other details we would like to include in the Work Plan (i.e. links to external documentation, ownership, internal deadlines vs EL timeline, etc.) Determine who will make the Work Plan “pretty” for submission to TOC Determine if we can meet an end of August deadline for the presentation of this work plan to the TOC	30	C. Busselen	https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit?usp=sharing https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0

Future agenda items