2020-09-25 Meeting Notes

Date: Sep 25, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Erika Quintana (Riverside) (Step B+)
@Sylvia Page (Unlicensed) (Los Angeles)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Neil Weingarten (IT PM)
@Katie Ritchey (Unlicensed) (Santa Cruz)
@Catherine Busselen (Santa Barbara; Step B+)
@Brian David (Unlicensed) (CDL)
@Caitlin Nelson (SSM, guest)
@Neil Weingarten (TOC PM, guest)

Not attending:

@Turnbow (San Diego; co-chair)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record		2 min	All	Yes on Caitlin’s zoom call		@Caitlin Nelson to send out the recording to the meeting.
2	New Chair(s)	Understand the importance of co-chairs	10 min	NW/CN	Check-in with team, and confirm next steps. Time is tight at the moment. However, we cannot progress without a co-chair. Time and workload is the major concern from the team. Mainly would involve attending the IT steering meeting. Other meetings, such as the chairs meeting, can be optional. IT-SC would be rescheduled based on attendee schedules. Katie would be willing to help in a trial capacity.		@Neil Weingarten send meeting poll for next week to katie, dominique, and caitlin
3	Training documentation expectations discussion	Continue: Make sure the team / PMs are in agreement about (1) the desired work, and (2) the appropriate scope of the work	40 min	Caitlin (facilitator)	Last time: IT agreed to create a “Task Inventory” of the types of tasks that campus library staff will need to be able to complete on Day 1 (in order to create training materials to fulfill those needs) (all 4s and 5s): https://docs.google.com/spreadsheets/d/1xyXgybBTRCNFEieY4DYWYhNl2WV5egCVqJMaujDkqQM/edit#gid=169305967 (Now calling it “Work Inventory”) 1 tab per campus: vote of yes Experts identified by filling out the document can be relied on (hopefully) to help with localization in the future. Define this deliverable: what info needs to go on here? How should we get this done? Who does what? Deadline for completion and review What does “Day 1” mean? What chunks of time do we want to define What do people need to know / have at hand? (“Immediacy”) What can people learn or be trained on at a later time? What is at the forefront of the mind on a need to know level. Make it clear to people that they won’t know how to do all of their job day 1. Patron focus What is the result of marking something as not immediate? Doesn’t necessarily need to be partitioned, can be overlapped.
4	Future topics				Spring trainings Trainer Identification: how do we identify who is actually doing training on campuses? Workplan Review: https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1171497637 Does this still hold given the documentation discussion? Training Documentation check-in: Review the inventory document: https://docs.google.com/spreadsheets/d/1Gh4tPWinptKcnLcuCCirXIr1yF4IipXXrJacFg1FIUM/edit#gid=0
5	Parking Lot from this meeting
6			52/60 min

Future agenda items

Review/signoff on final work plan being