2022-02-04 Meeting notes

Attendees

Lynne Grigsby, UC Berkeley (SILS Leadership Group Chair)
Robin Gustafson, UC Davis (SILS Leadership Group Vice-Chair)
Tom Bustos, UC Merced (SILS Operations Team Chair)
Todd Grappone, UC Los Angeles (Operations Team Liaison)
Sarah Houghton, California Digital Library
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UCSD
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Celina Ivy, UC Davis (Support Member)

Meeting Recording

Meeting Recording
This meeting recording is available in the LG Google folder. Please see link.

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Meeting Norms	A discussion on working together to both gather information to create the team charter and be sure we all are in agreement.	30 minutes	Lynne Grigsby	LG discussed meeting norms, agenda building, and the structure of meetings. Decision-making process: How work plans will generate questions. What DOCs expectations of LG on strategic thinking? LG discussed communication (Slack, Confluence, Google Drive) between team-members	Decisions were made on the following areas: Facilitation Dispute resolution Making space for everyone to have the opportunity to share How to communicate with each other Have a timeline or deadline for agenda Wait 10 seconds to give people time to respond Keep watch on the screen Some people are more comfortable giving feedback in chat that speaking SC to set the agenda every Friday	Slack: Closed Confluence: Open Recording: Private (place in Google Folder for LG Team only)
2	Request from SILS Data Privacy and Security Project team	Decision on final deliverable date extension	5 minutes	Lynne Grigsby	The SILS Data Privacy and Security Project Team has been formed and we've already met about three times and have begun working on our charge and deliverables. As we've had the time to understand and reflect on our charge, we feel that given our team started 2 months later than the scheduled date from the proposed charge (our first meeting was in Jan 2022, instead of November 2021, due to scheduling conflicts), we're requesting to SILS LG that our final deliverable, which is a formal report due to LG no later than October 31, 2022, be shifted to Dec 22, 2022, to give the team enough time to realize and operationalize all the deliverables. We would really appreciate it if the deadline could be extended by the LG.	LG decided that Lynne would talk to Data Privacy and Security Project Team for clarification.	@Lynne E. Grigsby to ask Data Privacy and Security Project Team for clarification
3	OT Work Plan of Tasks not completed in Phase 4	Review of work plan from OT to get subgroups working	20 minutes	Tom Bustos	Tom reviewed OT’s recommendations for work plan	LG discussed/ reviewed items for OT to get subgroups working LG to review the remaining/ flag items for further discussion on OT’s WP	@Lynne E. Grigsby to check if LG has reviewed/ flagged remaining OT WP items
4	Parking Lot	Phase 4 handoff issues to LG
5		Total	55 minutes