2022-04-15 Meeting notes

Attendees

Lynne Grigsby, UC Berkeley (SILS Leadership Group Chair)
Robin Gustafson, UC Davis (SILS Leadership Group Vice-Chair)
Tom Bustos, UC Merced (SILS Operations Team Chair)
Todd Grappone, UC Los Angeles (Operations Team Liaison)
Sarah Houghton, California Digital Library
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UCSD
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Celina Ivy, UC Davis (Support Member)

Meeting Recording

Meeting Recording
This meeting recording is available in the LG Google folder. Please see link.

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome/Hello	5 minutes	Lynne Grigsby
2	Open Access Resource Management Task Force	20 minutes	Guests: Cynthia Johnson (UCI) and Erica Zhang (UCLA), OARMTF Chairs	Phase One and Two reports: https://libraries.universityofcalifornia.edu/doc/projects-and-groups The Phase Two report includes the draft charge for the OA Resource Management Project Team	Cynthia Johnson (UCI) and Erica Zhang (UCLA), OARMTF Chairs shared a presentation to LG on OA Resources reports. Q and A followed the presentation. Discussion on LG’s role in supporting OARMTF and OT.	LG suggests that conversations should continue. Discussion on the need to continue communication (out to cohort and to OT). Topics in discussion suggested/ recommended for a Town hall.
3	DOC meeting debrief	10 minutes	All		Sarah T shared notes on DOC meeting.	SILS LG members will amend notes as needed. ST's DOC/SILS LG 4/5/22 notes
4	Analytics reporting	10 minutes	Sarah H, Tom	From Sarah H: a lot of questions at the CDL SILS Ops Center about analytics reporting and the OT and All Chairs has talked about this problem as well. It's a multi-pronged problem, but the end result is that it's likely we'll be unable to produce reliable, if any, stats out of Alma due to problems with our own data, data gaps, and significant software failures on the part of Alma (which ExL is absolutely aware of). Is this something we should discuss at the Leadership Group, potentially to escalate to DOC with a statement of the problem? And I'm seeing it ultimately making it to CoUL as well since improved analytics was one of the chief goals of the SILS project.	Discussion on concerns with analytics. Timing on statistics and who is responsible to provide statistics and reporting. Continue to have discussions on problems and issues with ExLibris on reporting, statistics, and analytics. Support the staff through their concerns and fears. Maybe escalate up to DOC or CoUL. Identify ways to find solution. Sarah H. will reach out to others in CDL and others to find out more. What do we do with ExLibris? What do we do internally? Does ExLibris have an analytics expert? Are we all using the system the same way?	Suggestion on a one page report summary on problem and issues. Tom to ask OT campus members questions on their experience in this area.
5	OT update	5-10 minutes	Tom Bustos	Question about “Past OT Chair” position on the Operations Team for this first term. It seems the intention would be to have someone there with historical / institutional knowledge of SILS Ops. Todd and I discussed the possibility, for this term, of having him join as needed. Operations Team Steering thinks it might be more effective to have Todd meet with that team to discuss best interactions to achieve the desired results.	Discussion on “Past OT Chair” role and purpose of this position. What is the intention/ discussion on the “Past OT Chair” role and purpose of this position. OT Steering Committee to draw up a draft charge for SILS CDL Shared Collections in the Network Zone Project Team.	OT to invite the Past Chair to the next OT SC meeting to have further discussion.
6	Parking Lot			Townhall update (Aislinn, Tom)
7		55 minutes