2022-12-09 LG Meeting notes

Attendees

Lynne Grigsby, UC Berkeley (SILS Leadership Group Chair)
Robin Gustafson, UC Davis (SILS Leadership Group Vice-Chair)
Sarah Troy, UC Santa Cruz (DOC Liaison) (absent)
Tom Bustos, UC Merced (SILS Operations Team Chair)
Todd Grappone, UC Los Angeles (Operations Team Liaison), (absent)
Sarah Houghton, California Digital Library
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UCSD
Staff: Celina Ivy, UC Davis (Support Member)

This meeting recording is available in the LG Google folder. Please see link.

This meeting recording is available in the LG Google folder. Please see link.

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome	5 minutes	Lynne
2	Approve Adding new members to SILS Teams	5 minutes	All
3	SILS documentation \for workflows (both systemwide and local)	10 minutes	Anna, Aislinn
4	Discussion on SILS OT being responsible for charging most/all project teams	10 minutes	Aislinn
5	SILS Assessment update	10 minutes	Anna, Aislinn	Addressed almost all comments from LG and DOC: https://docs.google.com/document/d/1H6GiT4X81F9htLcNIBKxZg2Z8bZ7_Mv7bphDtkBFhzg/edit# DRAFT Assessment Tool (still being built) https://docs.google.com/forms/d/1yYAZPr7nDMPsC2v0egRDA0eFxhi9qzcz7VEkOBctZ6I/edit When we send out the assessment we would like to have introductory text in an email with the SILS Principles, our mission, etc.
6	DOC update	5 minutes	Todd
7	OT update	5-10 minutes	Tom	Tipasa pilot: The pilot has revealed possible issues that may require some development work from OCLC. From the sounds of things, this may take longer to implement than our original plan. Recommendation to the team was that they start considering what next steps may need to be identified should the go-live date in Summer is not met. Ethical Metadata Group: Currently only Catherine and TJ. The group has not yet officially kicked-off. We have asked them to make a call for members by the December CKG meeting. ExL Support call: CJK implementation with HK instead of KOR was recognized as a failure to comply with our desire. However, in discussion at All Chairs, this may have been a fortunate mistake on their part. Resource Management group is recognizing that HK may actually be a better solution and will be updating their CJK Indexing Changes decision page. for documentation. ExLibris Project Flash ticket closures are being recognized as problematic in many cases. Some tickets have been closed rapidly without sufficient information, or closed with no expectation of work being done to resolve. In one case this involved several campuses. ExL has requested that we include impact statements when these issues occur. OT will be developing guideline documentation on how we can identify when statements make sense and include a sample impact statement. All Chairs is looking at old Decision Page documents from Phase 4, identifying which pages are still “in effect”, updating the pages to reflect operational usage and capturing these in the current confluence documentation hub
8		55 minutes