2023-06-09 LG Meeting notes

Attendees

Lynne Grigsby, UC Berkeley (SILS Leadership Group Chair)
Robin Gustafson, UC Davis (SILS Leadership Group Vice-Chair)
Sarah Troy, UC Santa Cruz (DOC Liaison)
Tom Bustos, UC Merced (SILS Operations Team Chair)
Todd Grappone, UC Los Angeles (Operations Team Liaison)
Sarah Houghton, California Digital Library
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UCSD
Staff: Celina Ivy, UC Davis (Support Member)

This meeting was recorded. Please select link.

This meeting was recorded. Please select link.

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome	5 minutes	Lynne
2	AASA-PT final report	30 minutes	All	the AASA-PT May 2023 report for SILS-LG linked from the SILS google drive. AASA-PT joining us! Presented findings and recommendations on report. LG asked questions and clarification on specific areas (statistics, records with no OCLC numbers). Suggestions for AASA-PT to make the pros and cons clear. AASA-PT shared Statistics: RLF holdings work.	Next steps is to LG to approve AASA-PT for a new charge. Suggestions for centralized language moving forward and potential amendment. How to socialize recommended changes. Asking for DOC and LG to help socialize. Many thanks to AASA-PT for all of the great work! Next steps is for LG to show DOC what group endorses. Is there a need to a repackage? LG will pass report up to DOC with a cover letter stating the need for CoULs endorsement.
3	quick check in on the membership rollover timeline	10 minutes	Todd and Tom	note: ST on vacation 6/16 - 7/10 note: RG on vacation 6/15-7/9 July 1st the beginning of the new governance structure. ST to ask DOC about the upcoming changes on structure. Membership transition group to meet to discuss governance structure.
4	DOC update	5-10 minutes	Sarah Troy	DOC developing an onboarding process for new DOC members Dani Cook, AUL for Learning and User Experience, will serve as UCSD DOC rep beginning July 1 putting out call for DOC Liaison to the Palace Project Team subgroups continuing with their work (areas include DOC Liaison responsibilities, DOC funding path, and Shared Services), DOC will share initial information with CoUL at the June meeting CoUL and DOC will begin discussing annual plans and priorities at June CoUL meeting
5	OT update	5-10 minutes	Tom Bustos	OT focus has been on organizing the CJK configuration plan. https://docs.google.com/document/d/1fcC45kZuS9dM8zDHtSGetiT410J0HKzt1nYiH08jAd4/edit This will be finalized next week and communicated to ExLibris to be implemented hopefully starting July 7th (for vanguard IZ). OT will also be performing Workplan Cleanup in preparation for transitioning in July.
6		55 minutes

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Data Privacy Project Team
SILS Governance Assessment subgroup
Operation Team favorite things
- SILS Talks
- EIM Project Team (can someone update this with the official name?)