2023-09-15 LG Meeting notes

Attendees

Robin Gustafson, UC Davis (Chair)
Lynne Grigsby, UC Berkeley (Past Chair)
Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)
Tom Bustos, UC Merced
Todd Grappone, UC Los Angeles
Sarah Houghton, California Digital Library
Elizabeth Richey, UC Irvine
Darren Furey, UC Riverside
Kerry Scott, UC Santa Cruz
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UC San Diegio
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Melanie Poloff, UC Davis (Support Member)
Vice Chair TBD
Absent: Todd Grappone

Meeting Recording	This meeting is NOT recorded

Meeting Recording	This meeting is NOT recorded

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome	5 minutes	Robin	Welcome Darren Furey, new LG member from UC Riverside
2	Vice chair role	5 minutes	Robin		Email Robin directly if interested in serving as Vice Chair
3	Review LG workplan	20 minutes	Sarah T., Lynne, Robin	SILS LG workplan	Sarah T. and Lynne will update after the nine deliverables on the work plan were discussed by the Committee
4	SILS Town Hall feedback and next Town Hall topics	5 minutes	Robin	Discussion on presentation and logistics of future Townhalls, including Committees other than SILS LG also presenting.	Jackie will work with OT on future logistics. Two Town halls a year
5	Review and update LG charge	5 minutes	Robin	Leadership Group Charge 2023 update - DRAFT. Need to review and update highlighted sections
6	DOC update	5-10 minutes	Sarah Troy	Direction & Oversight Committee Met on 9/5/23 Welcomed Becky Imamoto, new LAUC representative to DOC Shared Print Strategy Team working on making meeting minutes available Reviewed charge for DOC subgroup on funding allocation Discussed draft systemwide plans and priorities for the coming year--one item in particular of interest for SILS LG, but would like to discuss after the draft is finalized in case there are any changes
7	OT update	5-10 minutes	Jackie Gosselar	Operations Team OT SC meeting with Acquisitions former chair and interim chair to discuss how to move forward with Acquisitions Operations Subteam leadership Gem shared the lessons learned document that she compiled following a conversation with the Operations Team last week regarding the CJK reindexing project. Discussed a user account dashboard proposal created by UCLA shared from the Discovery Operations Subteam to discuss interest AllChairs Still discussing ETD metadata and not reaching a clear consensus. Mixed feelings among campuses on duplicate records--not sure how much user impact there actually is. Planning for more formal review of quarterly feature releases; next to occur prior to November 2023 Discussion on when to choose a decision page vs a policy page ExL signature success program @Caitlin Nelson to confer with Negotiation team on how they’d like to involve All Chairs appropriately AllChairs to supply main concerns (i.e. “beefs”) to discuss during 9/12 meeting Clarity on the relationship between AllChairs and Negotiation team - what level of interaction would be available? Also is there a role for OT? (RACI) ExL support managers meeting consortium users get 2000 API calls per named user instead of 1000 for standalone. In addition, based on our feedback from last time, they've already decided not to hide those jobs/reports that they said they were going to.	Discussions on Named Users
8		55 minutes

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Data Privacy Project Team
SILS Governance Assessment - should we do this annually?
Operation Team favorite things
- SILS Talks
- Ethical and Inclusive Metadata Practices in UC Library Search Project Team