2023-10-27 LG Meeting notes

Welcome

Robin

SILS 2023/24 Renewal Negotiation Project Team update

5 minutes

Anna, Tom, Sarah H., Aislinn

• Team is putting together strategy narrative for CoUL. CoUL’s next meeting is November 9.

• Working on document to address:

  • Improving customer support documentation

  • Increasing focus on supporting consortial needs

Named User Review Subteam update

5 minutes

Lynne

Updated charge for review

• No immediate need for named user review of allocations

• Need subteam to do review of charge

• Lynne will be reaching out to the volunteers on subteam on next steps

LG charge finalized

1 minute

Robin

FYI only

Updated charge added to Confluence

Work plan items for discussion

ILS landscape monitoring (Medium priority)

• “Review what is described in LG charge and discuss reframing of this deliverable in an upcoming LG meeting” (Sarah H., Todd, Lynne, Aislinn). Need to document how we’re reframing this deliverable

• Link to ILS tracking document

Assessment of SILS Governance structure (Medium priority)

• Determine plan (timeline and scope for) ongoing assessment

• Review charges for mentions of representative or non-representative membership and update as needed (who wants to volunteer to do this review). Charges are here.

Communication (High priority)

• CKGs - Need to complete an assessment of communications with SILS. When and how do we want to approach this assessment?

• Need to reframe and clarify ILS landscaping monitoring from the LG charge

• Sarah T. will review charges for mentions of representative or non-representative membership

• Need to develop a plan for communication

DOC update

5-10 minutes

Sarah Troy

Direction & Oversight Committee

• Met on 10/17/23

• Reviewed draft DOC Liaison responsibilities document

• Reviewed memo from Physical Preservation CKG on green books (books that carry health risks due to metals)

• Agreed to have a more substantive follow up conversation about the Palace Project report and recommendations before endorsing.

2023-2024 system-wide plans & priorities

• Project 4: Investigate and pursue expanded and new UC
  Libraries shared services

• SILS LG identified as one of the leads responsible for this work

• CoUL’s near term goal is to begin strategic thinking for what shared services might look like over a broad time horizon.

DOC subgroup on shared services: update tentatively expected for November

• Tentative update in November

OT update

5-10 minutes

Jackie Gosselar

Operations Team

• Met on 10/18/23

• Discussed Knowledge Acceleration Program (KAP) for 2024

  • good for onboarding someone new to Alma or those wishing to increase their knowledge (ideally for those new within the first 6 months -1 year)

  • free to access in perpetuity

  • not certification, just informational webinars

• Gem led the review the Sandbox testing plan for changing the Organization Unit Name

  • Proposal: get a baseline for how the Sandbox is currently working before making a change

  • UCM, UCSB, and UCSC would then remove their commas

  • Testing to follow thereafter

  • call with developers has been suggested by Gem and rejected by ExL - Tom suggests speaking with Adriana

  • renegotiation team should be aware of the rejection of a suggestion to meet with developers - Gem to send ticket number to Tom for this purpose

OT Steering Committee

• Met with OARM-PT co-chairs to discuss interim report; planning to discuss at next OT meeting

• Discussed next steps on the (more granular) GRLN spreadsheet → still waiting on final touches from campuses but it looks like all campuses will be compliant and have a greater level of understanding

• Discussed compiled “beefs” document with AllChairs +OT. Main themes of the issues are:

  • Insufficient IZ/NZ integration

  • Alma Usability

  • Limited documentation

  • Insufficient Analytics functionality

  • Insufficient support

  • Diversity, Equity, and Inclusion

  • Quality of CZ collections

ExL Support Managers Meeting

• Met on 10/20/23

ExL Signature Success Meeting

• Met on 10/17/23

• OT Chair, OT VC, Adriana Pilecky-Dekajlo (ExL)

• Discussed scheduling ongoing monthly meetings, Knowledge Acceleration Program (KAP), meetings with product/dev, request for high level issues to focus on

55 minutes