2023-11-08 LG Meeting notes

Attendees

Robin Gustafson, UC Davis (Chair)
Tom Bustos, UC Merced (Vice Chair)
Lynne Grigsby, UC Berkeley (Past Chair)
Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)
Tom Bustos, UC Merced
Todd Grappone, UC Los Angeles (absent)
Sarah Houghton, California Digital Library
Elizabeth Richey, UC Irvine
Darren Furey, UC Riverside
Kerry Scott, UC Santa Cruz
Anna Seiffert, UC Santa Barbara (absent)
Aislinn Sotelo, UC San Diegio
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Melanie Poloff, UC Davis (Support Member)

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome	5 minutes	Robin
2	SILS 2023/24 Renewal Negotiation Project Team update	5 minutes	Tom, Anna, Sarah H., Aislinn	We are just waiting to hear back as per Tom
3	Membership model language in SILS charges: review	5-10 minutes	Sarah T.	Discuss notes, comments, and questions. Notes are here.	Sarah T. will be incorporating the edits, and will research the logistics of posting the update
4	SILS newsletter idea from assessment recommendations and workplan	20 minutes	Robin, Sarah T. and Tom	LG newsletter working document	Discuss the point-of-view and how to direct people to their local resources Lynne suggests a beginning of year date for the newsletter, and that it highlights groups and not individual members Jackie suggests using the newsletter symbiotically with the two annual Town Hall Meetings, providing links and information to resources Frequency and focus of the newsletter was discussed Robin: once we have the topics for the January Town Hall, SILS LG will start developing the newsletter Elizabeth and Kerry have volunteered to assist with the newsletter, Robin will check if Anna wants to be part of the newsletter group
5	DOC update	5-10 minutes	Sarah Troy	Direction & Oversight Committee (ST) Met on 11/7/23 Call for Shared Print Strategy Team members coming to DOC shortly, via DOC liaison to SPST Salwa Ismail Further discussion of the Palace Project Phase One report Discussing UC Libraries Forum, tentatively planned for Fall 2024, will review documentation from 2021 forum and debate in person vs online, decide on theme Discussed Framework for Innovation proposal--a fund managed by DOC to support innovative projects. DOC members will discuss with local colleagues and share feedback, will be shared with CoUL for consideration.
6	OT update	5-10 minutes	Jackie Gosselar	Operations Team update Gathering issues for the next Ex Libris Support Meeting Agendas & Notes on 11/17 Reviewed the SILS Open Access Resource Management Project Team Jackie and Sarah met with representatives from OARMPT at last SILS OT SC meeting OARMPT has begun work on the next report and have proposed a pilot (next year) to assess ongoing work See meeting notes for more details Concluded discussion on GRLN compliance Continued discussion with Gem on Sandbox testing plan for changing the Organization Unit Name For reference: Org Name Testing Document hoping to have testing complete before next ExL support meeting UCLA, UCM, and UCSC are testers Steering committee Discussed the Tipasa/pilot process: request for clarity on the desired outcome. Create guidelines? Best practices? AllChairs Continued review on Alma/Primo VE Issues and Themes RM raised the issue of how the Expanded NZ Access Proposal might impact the named user subgroup work?
7		55 minutes

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Data Privacy Project Team
SILS Governance Assessment - should we do this annually?
Operation Team favorite things
- SILS Talks
- Ethical and Inclusive Metadata Practices in UC Library Search Project Team