2023-12-08 LG Meeting notes

Welcome

5 minutes

Robin

SILS 2023/24 Renewal Negotiation Project Team update

5 minutes

Tom, Anna, Sarah H., Aislinn

Meets after LG. Update: team discussed and edited SILS Renewal Negotiation Strategy and will be working to finalize this by next meeting Dec. 18.

Finalize charge for Alma Accounts Project Team 2023

5 minutes

Lynne

Alma Accounts Project Team 2023 charge - can we finalize this charge at Dec.8, 2023 meeting.

• Charge finalized and team renamed “Named Accounts Project Team”

• Lynne will confirm members, then Sarah T. will send membership to DOC.

Check on first week of January : who will be here

Robin

January 5, 2024 meeting: should we keep or cancel

• Keeping meeting on calendar. Tom and Sarah T. will determine agenda. Robin will be out on Jan.5th

Shared documentation for SILS

15 minutes

For discussion: Is there interest in looking into and creating shared documentation for  SILS. A lot of other consortia have done this:

• Guides: Alma & Primo VE Training: Getting Started

• https://www.carli.illinois.edu/products-services/i-share/i-share-documentation

• Shared Integrated Library System (SILS)

Do we want a small team to investigate cost/benefit and what types of documentation would be most useful?

• LG steering group to define and scope out what we would want a small group to do in terms of investigating the possibility of a SILS documentation hub, then bring back to full LG group for further discussion

DOC update

5-10 minutes

Sarah Troy

Met on 11/21/23

• Plan to discuss the 2024 UC Libraries Forum at our next meeting

• Discussion of Palace Project report will continue

• Discussed the existing UC Libraries Advisory Structure and where future groups might be incorporated

• DOC will continue discussing the DPLG

• Sara Davidson-Squibb provided an update from UC Merced

Met on 12/5/23

• In discussing our upcoming meeting dates, we discovered that some campuses are including 1/2/24 in their curtailment dates. 

• Palace Project: DOC supports any campuses interested in pursuing support of the prototype. Will be interested in an update on how things are developing in a year or so.

• Tipasa update: we are not confident that Tipasa will be ready in time for the projected VDX sunset (summer 2024).

• New DOC Chair to step in mid-year, to relieve current chair who has served for an additional 6 mos.

• DOC nominating several SPST members, including a new DOC Liaison to SPST.

OT update

5-10 minutes

Jackie Gosselar

Operations Team

• Met on 11/15

• Gem - consortia comment/plug

  • request from Gem to OT members to please join the listserv, if not already on it: Consortial Community of Practice – ELUNA (el-una.org)

• Vote on one year extension of the EIMP-PT approved

• State of the SILS agenda discussion

• Review the Sandbox testing plan for changing the Organization Unit Name

  • removing the commas did fix the issue

    • no specific problems associated with this change
      
      

• Met on 11/29

• Discussion on Signature Success Program

  • Background: Brief discussion with Adriana at the last SILS OT SC meeting (11/22/23) sparked the below list for prioritization/discussion

  • Themes for discussion/prioritization - from the Alma/Primo VE Issues and Themes document

    • Current rankings after group discussion and voting:

      • #1 - NZ functionality and insufficient IZ/NZ integration (top issue - can absorb other issues)

      • #2 - Insufficient support

      • #3 - Limited documentation (goes hand in hand with “insufficient Analytics functionality” and “insufficient support”)

      • #4 - Insufficient Analytics functionality

      • #5 - Diversity, Equity, and Inclusion

      • Not ranked:

        • Alma usability challenges (less of a priority)

        • Quality concerns in CZ collections

        • Acquisitions process improvements

  • Document for review: Proposal for Expanded Network Zone Access

    • Discussion will continue at next meeting

  • Lessons Learned on Kanopy kbase from UCSC

    • LG asked for best practices for pilots, which led to kbase as an example

    • Will be a subgroup to define best practices

  • Draft of State of SILS agenda

    • request to look at this draft document and confirm/add items

    • will discuss further at next meeting (12/13/23)

ExL support managers meeting

• Met on 11/17

• Gem provided updates from the meeting:

  • Gem clarified timelines from ExL labels

    • when far off dates are given, ExL may not have actually looked at the issue yet

    • “pending release” - currently in QA

    • “version commitment” - not as firm as “pending release” but pretty solid

State of the SILS Town Hall

• LG will do welcome for the State of the SILS (Robin to do) and then hand off to groups

• Jackie will contact Amber at UCB to confirm hosting the Town Hall

55 minutes