2023-12-08 LG Meeting notes

Attendees

  • Robin Gustafson, UC Davis (Chair)

  • Tom Bustos, UC Merced (Vice Chair)

  • Lynne Grigsby, UC Berkeley (Past Chair)

  • Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)

  • Tom Bustos, UC Merced

  • Todd Grappone, UC Los Angeles

  • Sarah Houghton, California Digital Library - absent

  • Elizabeth Richey, UC Irvine

  • Darren Furey, UC Riverside

  • Kerry Scott, UC Santa Cruz

  • Anna Seiffert, UC Santa Barbara -absent

  • Aislinn Sotelo, UC San Diego - absent

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Staff: Melanie Poloff, UC Davis (Support Member) - absent

Item

Time

Who

Notes

Decisions

Actions

 

Item

Time

Who

Notes

Decisions

Actions

 

1

Welcome

5 minutes

Robin

 

 

 

 

2

SILS 2023/24 Renewal Negotiation Project Team update

5 minutes

Tom, Anna, Sarah H., Aislinn

Meets after LG. Update: team discussed and edited SILS Renewal Negotiation Strategy and will be working to finalize this by next meeting Dec. 18.

 

 

 

3

Finalize charge for Alma Accounts Project Team 2023

5 minutes

Lynne

Alma Accounts Project Team 2023 charge - can we finalize this charge at Dec.8, 2023 meeting.

 

 

  • Charge finalized and team renamed “Named Accounts Project Team”

  • Lynne will confirm members, then Sarah T. will send membership to DOC.

 

 

4

Check on first week of January : who will be here

 

Robin

January 5, 2024 meeting: should we keep or cancel

  • Keeping meeting on calendar. Tom and Sarah T. will determine agenda. Robin will be out on Jan.5th

 

 

5

Shared documentation for SILS

15 minutes

 

For discussion: Is there interest in looking into and creating shared documentation for  SILS. A lot of other consortia have done this:

Do we want a small team to investigate cost/benefit and what types of documentation would be most useful?

 

  • LG steering group to define and scope out what we would want a small group to do in terms of investigating the possibility of a SILS documentation hub, then bring back to full LG group for further discussion

 

 

6

DOC update

5-10 minutes

Sarah Troy

Met on 11/21/23

  • Plan to discuss the 2024 UC Libraries Forum at our next meeting

  • Discussion of Palace Project report will continue

  • Discussed the existing UC Libraries Advisory Structure and where future groups might be incorporated

  • DOC will continue discussing the DPLG

  • Sara Davidson-Squibb provided an update from UC Merced

Met on 12/5/23

  • In discussing our upcoming meeting dates, we discovered that some campuses are including 1/2/24 in their curtailment dates. 

  • Palace Project: DOC supports any campuses interested in pursuing support of the prototype. Will be interested in an update on how things are developing in a year or so.

  • Tipasa update: we are not confident that Tipasa will be ready in time for the projected VDX sunset (summer 2024).

  • New DOC Chair to step in mid-year, to relieve current chair who has served for an additional 6 mos.

  • DOC nominating several SPST members, including a new DOC Liaison to SPST.

 

 

 

7

OT update

5-10 minutes

Jackie Gosselar

Operations Team

  • Met on 11/15

  • Gem - consortia comment/plug

  • Vote on one year extension of the EIMP-PT approved

  • State of the SILS agenda discussion

  • Review the Sandbox testing plan for changing the Organization Unit Name

    • removing the commas did fix the issue

      • no specific problems associated with this change

  • Met on 11/29

  • Discussion on Signature Success Program

    • Background: Brief discussion with Adriana at the last SILS OT SC meeting (11/22/23) sparked the below list for prioritization/discussion

    • Themes for discussion/prioritization - from the Alma/Primo VE Issues and Themes document

      • Current rankings after group discussion and voting:

        • #1 - NZ functionality and insufficient IZ/NZ integration (top issue - can absorb other issues)

        • #2 - Insufficient support

        • #3 - Limited documentation (goes hand in hand with “insufficient Analytics functionality” and “insufficient support”)

        • #4 - Insufficient Analytics functionality

        • #5 - Diversity, Equity, and Inclusion

        • Not ranked:

          • Alma usability challenges (less of a priority)

          • Quality concerns in CZ collections

          • Acquisitions process improvements

    • Document for review: Proposal for Expanded Network Zone Access

      • Discussion will continue at next meeting

    • Lessons Learned on Kanopy kbase from UCSC

      • LG asked for best practices for pilots, which led to kbase as an example

      • Will be a subgroup to define best practices

    • Draft of State of SILS agenda

      • request to look at this draft document and confirm/add items

      • will discuss further at next meeting (12/13/23)

ExL support managers meeting

  • Met on 11/17

  • Gem provided updates from the meeting:

    • Gem clarified timelines from ExL labels

      • when far off dates are given, ExL may not have actually looked at the issue yet

      • “pending release” - currently in QA

      • “version commitment” - not as firm as “pending release” but pretty solid

State of the SILS Town Hall

  • LG will do welcome for the State of the SILS (Robin to do) and then hand off to groups

  • Jackie will contact Amber at UCB to confirm hosting the Town Hall

 

 

8

 

55 minutes

 

 

 

 

 

Parking Lot – things for us to keep an eye on

  • Alma Analytics Annual Statistics Project Team

  • Data Privacy Project Team

  • SILS Governance Assessment - should we do this annually?

  • Operation Team favorite things

    •  

    • SILS Talks

    • Ethical and Inclusive Metadata Practices in UC Library Search Project Team

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
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