2024-02-16 LG Meeting notes

Welcome

Robin

SILS 2023/24 Renewal Negotiation Project Team update

5 minutes

Tom, Anna, Sarah H., Aislinn

Tom: Negotiations are ongoing

Follow-up on SILS Patron Privacy and Data Security Project Team final report “to dos”

10 minutes

Robin

• Identify LG volunteers to work on charge for new group

• Revise Appendix A to include Appendix A and publish with SILS Quarterly Newsletter

• Determine LG liaison to new group

• Robin and Darren will work on charge for new group

• Appendix A change will be corrected by Robin, sent with newsletter, and will be on the Home SILS page; Robin will inform others

• Todd will be LG liaison to new group

Review new draft of SILS quarterly newsletter

5-10 minutes

Elizabeth

• Determine timing for publishing

• Who/group are we referring the RLF question to?

• Kerry - waiting for links to finish newsletter draft

• Will publish Mid March 2024

• Kerry will draft referral for RLF question, and bring to SILS LG for review

Best practices for trials/pilots

10 minutes

Robin

• Discuss what is needed for best practices and guidelines for trials or pilots in SILS (Context: this is the topic that was raised in Slack back in Sept. 2023).

• Anna discussed issues with communication pathways ie information from groups not under SILS governance to SILS governance

• Kerry will run point on this

Shared documentation for SILS

2-5 minutes

Robin

• Determine next steps and timing

• What group should be in charge? Does not need to be SILS LG

• Where should the hub be for shared documentation, and needs to be flexible

DOC update

5-10 minutes

Sarah Troy

Direction & Oversight Committee (ST)

• Met on 2/6/24

• Members of DPLG attended to discuss DOC’s proposal for next steps for that group. Charge will be developed for work over the next year to identify systemwide digital preservation gaps and an area of focus for the group. 

• Upcoming in-person CoUL meeting--DOC chair will update CoUL on the work of DOC subgroups (3 subgroups focused on funding, shared services, and the DOC liaison role)

• Discussed the University of California Archivists Council Common Knowledge Group (UCAC CKG) Statement on Email as Record. Discussion surfaced a need for better understanding of DOC role related to policy statements.

OT update

5-10 minutes

Jackie Gosselar

Operations Team

• Met on 2/7/24

• Primo Accessibility Team update

  • Spreadsheet of screen reader issues

  • Shared with OT via email on 2/15 planning to discuss on 2/21

  • CDL accessibility specialist compiled list of gaps in functionality for screen readers

  • Issues found independently and issues found in VPAT (starting on row 15)

• Approved (via vote) to move forward with the Production Plan: Organization Unit Name Change on production

• CDL SILS Ops Center collaborating on the Proposal for Expanded NZ Access with further discussion at OT

• OT Steering Committee discussed and reviewed the EIMP-PT interim report

AllChairs

• Met on 2/23/24

• Reviewed list of “beeves”

  • This document will be presented to the Signature Success Program representative (Adriana). A cleaned up copy will be presented, but no further prioritization.

• UC Davis is moving forward with the plan of implementing linked data (Sinopia) with a small set in production. More information on this pilot forthcoming

• Eres developed a document for best practices for ticket writing and OT was informed.

  • ERES will review the page yearly and disseminate to campuses through members

  • Discussed incorporating this doc into SILS onboarding process

• (Briefly) Discussed February Feature Release Notes for Alma and Primo

ExL Support Managers

• Met on 2/16/24

55 minutes