2024-03-15 LG Meeting notes

Attendees

Robin Gustafson, UC Davis (Chair)
Lynne Grigsby, UC Berkeley (Past Chair)
Jackie Gosselar, UC Berkeley (SILS Operation Team Chair) - absent
Tom Bustos, UC Merced (Vice Chair)
Todd Grappone, UC Los Angeles
Sarah Houghton, California Digital Library
Elizabeth Richey, UC Irvine
Darren Furey, UC Riverside
Kerry Scott, UC Santa Cruz - absent
Anna Seiffert, UC Santa Barbara - absent
Aislinn Sotelo, UC San Diego - absent
Sarah Troy, UC Santa Cruz (DOC Liaison) - absent
Staff: Melanie Poloff, UC Davis (Support Member)

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome		Robin
2	March 29th meeting falls on holiday		Robin	Should we reschedule or cancel? Next SILS LG meeting is April 12	March 29 meeting will be cancelled and not rescheduled
3	Review draft charge for SILS Patron Privacy and Data Security Team (PPDS)	20 minutes	Robin and Darren	Draft charge for SILS Patron Privacy and Data Security Team (PPDS)	Charge and wordsmithing of draft discussed. Logistics and security of Team discussed, including reps from IT being on the Team Robin and Darren will clean it up then send it out Robin to send LG email asking for roster recommendations
4	Final review of RLF statement for SILS LG newsletter	5-10 minutes	Kerry (absent) and Elizabeth	Please send any final edits to Kerry by Monday, 3/18	Elizabeth will send out the final draft for approval
5	DOC update		Sarah T. (absent)	DOC’s 3/5 meeting was canceled, so no updates at this time.	N/A
6	OT update		Jackie (absent)	Operations Team Met on 3/6 OT voted to approve the decision to require that the SILS Data Privacy Acknowledgement Form MUST be signed prior to granting access to Alma Named users survey shared with OT members on 3/6 Member Transition work is launching to prepare for upcoming FY revising original charge; possible change in recommended membership/roster socializing transition with OT and AllChairs particular challenge recruiting new vice chairs ExL support managers meeting met on 3/15 AllChairs met on 3/12 Discussed SILS Membership Transition recommendation: create FAQ with basic logistical questions Friction in DOC approval process SILS GitHub (including example discovery page) If your SILS group is interested, reach out to SILS Op Center Consider using for code and documentation	Any questions, please let Robin know, so she can contact Jackie
7		55 minutes

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Data Privacy Project Team
SILS Governance Assessment - should we do this annually?
Operation Team favorite things
- SILS Talks
- Ethical and Inclusive Metadata Practices in UC Library Search Project Team