2024-04-12 LG Meeting notes

Owned by Melanie Poloff Davis
Last updated: Apr 13, 2024 by Robin Gustafson
3 min read

Attendees

  • Robin Gustafson, UC Davis (Chair)

  • Lynne Grigsby, UC Berkeley (Past Chair)

  • Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)

  • Tom Bustos, UC Merced (Vice Chair)

  • Todd Grappone, UC Los Angeles -absent

  • Sarah Houghton, California Digital Library - absent

  • Elizabeth Richey, UC Irvine – absent

  • Darren Furey, UC Riverside

  • Kerry Scott, UC Santa Cruz - absent

  • Anna Seiffert, UC Santa Barbara – absent  

  • Aislinn Sotelo, UC San Diego

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Staff: Melanie Poloff, UC Davis (Support Member) 

Item

Time

Who

Notes

Decisions

Actions

 

 

Item

Time

Who

Notes

Decisions

Actions

 

 

1

Welcome

 

Robin

 

 

 

 

 

2

SILS 2023/24 Renewal Negotiation Project Team update

1-2 minutes

Tom

On target to get recommendations to CoUL by May 3, 2024

 

 

 

 

3

SILS Patron Privacy and Data Security Team (PPDS) draft charge - ready to finalize?

15-20 minutes

Robin

Check in on Draft charge for SILS Patron Privacy and Data Security Team (PPDS) - vote to finalize charge

Check in on call for roster recommendations.

Next steps: after confirming roster members, send draft charge to DOC for approval

Delay vote to finalize charge due to absences

Clarified IT role in charge

Roster recommendations discussion only, the rest tabled until the next meeting due to absences

 

Robin will reach out to Anna regarding UCSB Privacy Officer recommendation, and follow-up with other Privacy Officer recommendation

 

 

4

March 2024 update from SILS AASA-PT

5 minutes

Lynne

Discussed the March 2024 update (see Lynne’s email from 4/1/2024)

 

 

 

 

5

Check in on Alma Named User survey

5 minutes

Lynne

April 8 was the deadline, all answered, the answers are now being compiled

Next Meeting will be May 21

 

 

 

 

6

Follow-up on CKG discussion “to do”

1-2 minutes

Todd, Sarah H.

From 3/1/2004 LG meeting: Todd/Sarah H. will take questions raised around CKG’s to DOC steering as a first step

Defer to next LG meeting

 

 

 

7

General OpenAthens discussion

10 minutes

Todd

Delay this discussion until the next LG meeting due to absences?

Defer to next LG meeting

 

 

 

8

DOC update

5-10 minutes

 

Direction & Oversight Committee

  • Met on 3/19 and 4/2

  • SILS data privacy team charge and suggested membership coming to DOC for approval soon

  • UC Libraries Forum: DOC will put out a call for people to serve on an organizing group for a forum to be held in 2025

  • Reviewed Framework to Support Innovation: discussed draft document, goal is for DOC to have a source of funding to support strategic projects

  • Sarah Lindsey and Kristine Ferry (UCI), co-chairs of the UC ETAS and Lending Task Force, attended DOC to present the group’s final report. DOC endorsed the report. Once it is endorsed by CoUL it will be shared broadly.

  • Subgroup on DOC Liaison roles and responsibilities presented updated documentation (endorsed by DOC), and discussed implementation steps.

 

 

 

 

9

OT update

5-10 minutes

 

Operations Team

  • Met on 3/20 and 4/3

  • Post-mortem of organizational name change process

    • detailed notes in 3/20 minutes

    • communication was an overall strength, as was Gem’s documentation, generally went well in implementation

    • However took a LONG time and was just one piece of a larger effort

  • ExL Signature Success Program paused for the moment during negotiations to avoid focus on a checklist vs. larger picture issues

  • Began to discuss membership transition, thoughts on how the process might be improved, etc.

  • Roster revision approved for the SILS Membership Transition Subgroup Charge: 2024 UPDATE DRAFT

  • SILS OT SC 90 minute meeting on 3/27/24 included 30 minute meetings with both OARM-PT and EIMP-PT

    • Lots of overlapping issues, some related to CKGs and SILS

    • No current requests from OT

  • NERS voting decision

Ex Libris Support Meeting Agendas & Notes

 

 

 

 

10

 

 

 

 

 

 

 

 

11

 

55 minutes

 

 

 

 

 

 

Parking Lot – things for us to keep an eye on

  • Alma Analytics Annual Statistics Project Team

  • Named Accounts Project Team

  • Data Privacy Project Team

  • SILS Governance Assessment - should we do this annually?

  • Operation Team favorite things

    • SILS Talks

    • Ethical and Inclusive Metadata Practices in UC Library Search Project Team

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu