2024-05-10 LG Meeting notes

Welcome

Robin

General OpenAthens discussion

Todd

• Analytics look very promising

• Known issues with walk in users

• 75% of adopters are academic libraries

• Bring back discussion in a couple months

Request for accessibility group within SILS

Robin

See 5/9/24 email from RNPT Chairs and recommendation

• Move forward with recommendation

• Put out a broad call to campuses for membership

• Aislinn and Anna volunteered to help with draft charge

• Robin will reach out to Sarah H. about possibly assisting with draft charge

SILS Membership Transition team update

Sarah T.

kickoff meeting on 5/1

team is Caitlin Nelson--SSM, Sarah Lindsey--OT Chair, Alison Ray--SILS tools admin, Sarah Troy--LG rep

charge is here

The initial call went out to SILS cohort members on 5/2--all members are being asked to check in with their supervisors and DOC reps about continued participation, and then let their team chairs know if they are going to be rolling off, by May 17.

DOC will have about 3 weeks to select new members, and then an additional week to approve final rosters (that puts us at mid-June).

The transition team will work with the All Chairs group to support the transition of Vice Chairs to Chairs, and the selection of new Vice Chairs.

The entire transition process should conclude by June 30, and the on-boarding process will start in July. 

LG membership

Robin

LG roster is here

Is anyone rolling off?

Selecting vice chair role

Deadline for stating you are rolling off is MAY 17.

Data retention for recorded LG meetings

Robin

How long do we need to keep these?

Keep recorded meetings for three months; Melanie will clean up files to reflect retention time

DOC update

5-10 minutes

Sarah T.

• SILS Patron Privacy and Data Security Team draft charge and membership nominations. Edits/votes requested from DOC by Friday, 5/17.

• Direction & Oversight Committee

  • Met on 5/7/24

  • Discussed JACS program assessment: JACS is in its 9th year. The Shared Print Strategy Team assessed the program, and came to DOC to discuss 3 of the recommendations--one about shipping, one related to equitable delivery and access, and one about space reclamation/de-duplication. The next cycle of JACS will focus on consolidation.

  • UC Libraries Forum: call to go out via DOC members soon

  • Discussed member nominations for the SILS privacy and data security team, DOC to give feedback on the draft charge and vote on members by May 17

OT update

5-10 minutes

Jackie

Operations Team

• Met on 5/1

• Discussed whether the data privacy agreement true-up should be an annual task. Is this something that OT should manage?

  • Decision: Data Privacy Agreement will become an annual reminder for each campus to be in compliance. No longer considered an official task for SILS OT.

• Discussed SSO Options for Network Zone Accounts

  • Decision: Gem has approval to use and test the UCOP proxy for UCOP staff

• Solicited nominations for Vice Chair

• May cancel 5/15 meeting due to schedule conflicts with ELUNA

Ex Libris Support Meeting Agendas & Notes

• next meeting on 5/24