2024-05-24 LG Meeting notes

Attendees

Robin Gustafson, UC Davis (Chair)
Lynne Grigsby, UC Berkeley (Past Chair)
Jackie Gosselar, UC Berkeley (SILS Operation Team Chair) - absent
Tom Bustos, UC Merced (Vice Chair)
Todd Grappone, UC Los Angeles
Sarah Houghton, California Digital Library
Elizabeth Richey, UC Irvine
Darren Furey, UC Riverside - absent
Kerry Scott, UC Santa Cruz
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UC San Diego
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Melanie Poloff, UC Davis (Support Member)

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome		Robin
2	Draft charge for SILS Patron Privacy and Data Security Team	10-15 minutes	Robin	Review questions from DOC Review votes	Questions are: Only SILS Staff can submit questions/concerns? ie system security issue Deliverables question: incidence response plan for issues with patron data privacy issues? Should this group conduct regular security assessments or audits?	Answers: SILS governance should be notified before going to data privacy and there is currently language stating this; consensus is it can be handled via SILS LG, SILS DOC, SILS OT Framework needed, big ask for SILS LG. LG give them a timeline for an escalation path to for this deliverable This is not logistically feasible Language will be tweaked and ready for July
3	SILS LG roster	10 minutes	Robin	Need to confirm roster for VC nominations and voting process Sarah Lindsey as incoming OT chair to come to June LG meetings with Jackie	Verifying those who want to be continue for 2024-2025 are still on the roster Will have a nominating and voting process similar to OT’s, via online voting	Aislinn needs to discuss with her AUL Tom will be sending out the survey Aislinn, Sarah H., Lynne, Todd, and Kerry have recused themselves from VC voting Sarah Lindsey has been added to the June Zoom meetings
4	Process for reporting SILS Principles concerns	10-15 minutes	Tom	Rough draft on process Call for volunteers to help with draft	Robin and Todd will assist Tom
5	REST API discussion from Slack/email		Tom	UCSC received an access question which generated conversation within LG around APIs	Discussion explaining APIs and possible limits with access requests Is considered a campus-specific decision
6	DOC update	5-10 minutes	Sarah T.	Direction & Oversight Committee (ST) Met on 5/21/24 Discussed statement from the UC Archivists CKG on email as record--DOC will begin to draft a response	Lynne requested clarification on bullet point 2, Sarah H clarified
7	OT update	5-10 minutes	Jackie	Operations Team Canceled meeting on 5/15 because of ELUNA Planning to discuss OARM-PT final report at upcoming meeting on 5/29 Waiting to hear back from EIMP-PT on update ExL Support Managers meeting Met on 5/24	Follow-up from Robin: EIMP Group will forward update when it’s ready
8
9

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Named Accounts Project Team
Data Privacy Project Team
SILS Governance Assessment - should we do this annually?
Operation Team favorite things
- SILS Talks
- Ethical and Inclusive Metadata Practices in UC Library Search Project Team