2024-05-24 LG Meeting notes

Owned by Melanie Poloff Davis
Last updated: May 28, 2024 by Robin Gustafson
2 min read

Attendees

  • Robin Gustafson, UC Davis (Chair)

  • Lynne Grigsby, UC Berkeley (Past Chair)

  • Jackie Gosselar, UC Berkeley (SILS Operation Team Chair) - absent

  • Tom Bustos, UC Merced (Vice Chair)

  • Todd Grappone, UC Los Angeles

  • Sarah Houghton, California Digital Library

  • Elizabeth Richey, UC Irvine

  • Darren Furey, UC Riverside - absent

  • Kerry Scott, UC Santa Cruz

  • Anna Seiffert, UC Santa Barbara   

  • Aislinn Sotelo, UC San Diego

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Staff: Melanie Poloff, UC Davis (Support Member) 

Item

Time

Who

Notes

Decisions

Actions

 

 

 

 

 

Item

Time

Who

Notes

Decisions

Actions

 

 

 

 

 

1

Welcome

 

Robin

 

 

 

 

 

 

 

 

2

Draft charge for SILS Patron Privacy and Data Security Team

10-15 minutes

Robin

Review questions from DOC

Review votes

Questions are:

  1. Only SILS Staff can submit questions/concerns? ie system security issue

  2. Deliverables question: incidence response plan for issues with patron data privacy issues?

  3. Should this group conduct regular security assessments or audits?

 

Answers:

  1. SILS governance should be notified before going to data privacy and there is currently language stating this; consensus is it can be handled via SILS LG, SILS DOC, SILS OT

  2. Framework needed, big ask for SILS LG. LG give them a timeline for an escalation path to for this deliverable

  3. This is not logistically feasible

Language will be tweaked and ready for July

 

 

 

 

 

 

3

SILS LG roster

10 minutes

Robin

Need to confirm roster for VC nominations and voting process

Sarah Lindsey as incoming OT chair to come to June LG meetings with Jackie

Verifying those who want to be continue for 2024-2025 are still on the roster

Will have a nominating and voting process similar to OT’s, via online voting

 

  • Aislinn needs to discuss with her AUL

  • Tom will be sending out the survey

  • Aislinn, Sarah H., Lynne, Todd, and Kerry have recused themselves from VC voting

  • Sarah Lindsey has been added to the June Zoom meetings

 

 

 

 

 

4

Process for reporting SILS Principles concerns

10-15 minutes

Tom

Rough draft on process

Call for volunteers to help with draft

Robin and Todd will assist Tom

 

 

 

 

 

 

5

REST API discussion from Slack/email

 

Tom

UCSC received an access question which generated conversation within LG around APIs

Discussion explaining APIs and possible limits with access requests

Is considered a campus-specific decision

 

 

 

 

 

 

 

6

DOC update

5-10 minutes

Sarah T.

Direction & Oversight Committee (ST)

  • Met on 5/21/24

  • Discussed statement from the UC Archivists CKG on email as record--DOC will begin to draft a response

Lynne requested clarification on bullet point 2, Sarah H clarified

 

 

 

 

 

 

7

OT update

5-10 minutes

Jackie

Operations Team

  • Canceled meeting on 5/15 because of ELUNA

  • Planning to discuss OARM-PT final report at upcoming meeting on 5/29

  • Waiting to hear back from EIMP-PT on update

ExL Support Managers meeting

  • Met on 5/24

Follow-up from Robin: EIMP Group will forward update when it’s ready

 

 

 

 

 

 

 

8

 

 

 

 

 

 

 

 

 

 

 

9

 

 

 

 

 

 

 

 

 

 

 

Parking Lot – things for us to keep an eye on

  • Alma Analytics Annual Statistics Project Team

  • Named Accounts Project Team

  • Data Privacy Project Team

  • SILS Governance Assessment - should we do this annually?

  • Operation Team favorite things

    • SILS Talks

    • Ethical and Inclusive Metadata Practices in UC Library Search Project Team

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu