2024-08-16 LG Meeting notes

Welcome

Tom

SILS Workstream Improvement Project Team

Tom, Team

Team’s first meeting with ExLibris 8/15.

Need to finalize charge if not done already.

• Only a few edits re: engagement project plan area, and a few other areas, but the charge will largely be as written

• Guideline for how to hold the team accountable to the charge

• Sarah T. sent document to DOC for review

Data Security and Privacy update

Todd

• Having some difficulty finding someone permanent with security and privacy background for the role, SILS LG members will continue search

DOC update

Sarah T., Sarah H., Todd

DOC discussed the Process for Reporting SILS Principles Concerns during the 8/6 meeting. Any update or information on next steps?

Ex Libris Software Accessibility Project Team membership – ST requested that DOC members endorse members by end of day 8/16

Direction & Oversight Committee (ST)

• Met on 8/6/24

• DOC subgroup drafted an initial document to begin to address assignment from CoUL: how might the UC Libraries hold/advance consideration of the AI landscape in 24/25, given current capacity and opportunities. DOC members have been asked to provide feedback.

OT update

Sarah L

• Focused on tickets re: Ex Libris meeting, timeliness and followup issues, discussion with new Ex Libris liaison about this

“Walk on” topics

Tom

• Newsletter: do two newsletters, one in February one during the summer

  • Lynne is working on the newsletter,

• Townhall: once a year

Will discuss further at next meeting