2024-09-13 LG Meeting notes

Welcome

Tom

Newsletter update

Lynne / Tom

Lynne sent this last week. https://docs.google.com/document/d/1IfieYQcToy4lpYlBG0IUnyl5Q7w1ZpTEH1rk2E7rMPE/edit#heading=h.du89zqnse6i2

Just FYI. This is the newsletter that went out on 9/10/24 to SILS-COHORT-L@listserv.ucop.edu

Process for Reporting SILS Principles Concerns https://docs.google.com/document/d/1jTeLenroW2gplW0IYqwpuoY2FDop3JihysklQODYXdo/edit

Tom

Please look over the updated document and be ready to discuss. We would like to be ready to send this to DOC after the meeting.

• Will be discussed at the next SILS LG meeting

SILS Software Accessibility Team

Team

Do we have a final Roster for the team? https://docs.google.com/document/d/1OUsLwhSLoSS7v0LrfO05hhM49AdmFovwdUzFcNhXLV8/edit#heading=h.xy4udh95q9hl

Is the Charge Finalized? We thought it was, but the roster is not there.

The nomination sheet with DOC endorsements is here.

• DOC endorsed the roster

• Tom will add the roster to the charge after today’s meeting, and that is the last thing needed to be done

• Tom called a vote to finalize and vote was unanimous

Discuss timeline for communications:

Tom

Newsletters vs Town Hall

• OT would host a townhall in Spring 2025

• LG would host a townhall in Summer 2025

• Format, timing, and content for the townhall was discussed

• Will bring back for discussion in January 2025

DOC update

Sarah T.

Direction & Oversight Committee

Met on 8/20/24

• The UC protocols.io () trial is up, will assess level of systemwide interest in renewing membership.

• Subgroup of DOC members finalizing the Framework to Support Innovation proposal

DOC discussed the DRAFT Process for Reporting SILS Principles Concerns document. DOC is generally supportive of having a process in place for future issues that arise. ST added two edits to the document based on DOC’s conversation:

• add DOC as a source of support earlier in the process. Given that many Chairs/Vice Chairs are not supervisors, DOC members could help provide guidance in trickier situations.

• clarify what is meant by “manager”--I am pretty sure we meant direct supervisor.

• An updated copy of the document is here.

Met on 9/3/24 

• 9/17 DOC meeting is canceled to accommodate the 9/18-9/19 in-person CoUL meeting.

• DOC approves creation of CKG for Collections Strategies

• DOC spent majority of meeting planning for our time with CoUL on 9/19

next steps: SILS LG to incorporate edits/comments within the document. ST will then share with DOC again via email, and will offer DOC members the option of a follow-up discussion within DOC if desired.

OT update

Sarah L

“Walk on” topics

Tom