2024-10-25 LG Meeting notes

Welcome

5 min

Tom

New agenda items?

5 min

Tom/Team

WIPT update

10-15 min

Tom

Update from recent meetings and next steps.

Timeline: https://docs.google.com/spreadsheets/d/12V63Kf0WXtFgo2qFG5M4jjTgbmfwCxYJ1GYrHAj9IOQ/edit?gid=0#gid=0

ExLibris seems to be on target to supply their report on-time.

We do seem to have the right people from ExLibris in the discussion, but we needed to clarify expectations with them during our discussions.

One “work stream” meeting remains for meeting with the UC Core team. This is Documentation and Knowledge Transfer.

Possible SILS Governance Assessment ideas

10-15 min

Tom

Given recent discussions regarding new team recommendations, and past concerns with non-SILS Governance teams, it might be good to revisit SILS Governance assessment from the lens of what pain points are being seen in these areas.

Hoping for a discussion on how we might go about accomplishing an assessment like this.

Kerry suggested we charge a small group to assess what we have and what the questions are. 

Robin shared that there are some crossover discussions between here (LG) and DOC. We should consider defining the overlapping discussions.

Todd mentioned it would be good to check if someone else in the system has done the type of assessment we are talking about.  We’ve tended to reorg and change rather than adjust.  Lots of changes have happened, but when things got too busy the history is that we “start over”.  Todd mentioned possibly “process mapping” but it might not be applicable  here.

Aislinn shared that we have docs on previous governance assessments (https://drive.google.com/drive/folders/12YJ78g5qOWvkpKH7eizuIPKHqvXQr8Yc ).  It would be helpful to outline what we are hoping to accomplish before creating assessments.  Concerns with non-SILS stuff, or other areas of concern?

Kerry and Aislinn offered to be on an assessment team.

OT Update

10 min

Sarah L

Listening and thinking on how people received conversations from the two project teams (EIMPT and OARM).  “Blue sky” thinking.  Steering Committee met to discuss the next steps.  Update:  EIMPT submitted Final Report.  Bringing to LG after OT discussion and report acceptance.

Working through CDL Shared Collections discussions.  Requested a decision making matrix from them to describe how and where requests come in.

DOC Update

5 min

Sarah T.

DOC met on 10/15--ST wasn’t able to attend so please check in with your campus DOC rep if you have any questions.

• Günter Waibel and Erik Mitchell attended to talk about a shared services high-level framework (including definition, process for creation, principles, evaluation, and outstanding questions)

• Kristen Chua (CDL) is serving as DOC’s support person

• Tiffany Moxham (DOC liaison to the DigiRef Shared Service Team) discussed the plan for the service going forward.

Other Topics

Software Accessibility Team

Robin

Has this Project Team met yet?

The team needs a CoUL Liaison assigned and added to the roster. Once this is done, LG will be able to officially charge the team.  Todd and Sarah H will reach out to Jean Renaud to touch base with him at next DOC SC