2026-03-20 LG SC Meeting Agenda

Attendees

Anna Seiffert, UC Santa Barbara (Chair)
Aislinn Sotelo, UC San Diego (Vice Chair)
Sarah Troy, UC Santa Cruz (DOC Liaison)
Crystal Fontes, UC Merced (Support Member)


1	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
2	Welcome
3	Announcements & Updates (Please add in advance)	Share new general information	5	All
4	New Business:	Desired Outcome	Time	Who	Notes	Decisions	Actions
5	Communication and Coordination for Campus Pilots Affecting SILS Infrastructure	Discussion Goals Consider whether there should be clearer communication pathways when campuses pilot features that interact with shared SILS infrastructure (e.g., Alma, Primo VE, CDI). Discuss what level of notification would be helpful for SILS LG and/or relevant OST/OT groups. Explore whether lightweight guidance or a simple reporting mechanism for campus pilots could help improve visibility and coordination across the cohort. Key Questions What types of pilots should be communicated to SILS governance groups? Who should be notified (LG, OST/OT groups, CDL)? What level of detail would be helpful without creating unnecessary overhead?			A UC campus recently began a six-month pilot of Clarivate’s Nexus beta feature, which connects large language model interactions with the Alma Central Discovery Index (CDI) via a browser plugin. The project is evaluating RAG-style discovery workflows and testing whether LLM-generated citations correspond with resources available through CDI. Information about the pilot was shared with the CoUL listserv, but it does not appear to have been communicated through SILS governance groups or operational teams. Because the pilot interacts with shared discovery infrastructure, this raises broader questions about how campus-level pilots that affect SILS systems are communicated across the cohort. This connects to previous LG conversations (Feb 2024) regarding coordination and communication for vendor trials that affected multiple operational areas.
6	AASA-PT Recommendation & Proposal – Transition to Annual Statistics Shared Service Team	Review and discuss the AASA-PT recommendation to (1) discharge the Alma Annual Statistics Analytics Project Team (AASA-PT) and (2) advance a request to DOC to charge a new, standing UC Libraries Annual Statistics Shared Service Team to manage ongoing centralized annual statistics work.	20	Anna	Materials: AASA-PT Recommendation & Proposal (attached-email) Proposed Outcome: Confirm whether SILS-LG supports discharging AASA-PT Confirm whether SILS-LG will recommend that DOC charge the proposed shared service team Identify any feedback or conditions to include in the request to DOC Key considerations for SILS-LG Completion of charge: Do we agree that AASA-PT has fulfilled its original purpose and can be formally discharged? Governance shift: Does it make sense for this work to move out of SILS-LG and be charged by DOC, given its broader scope? Shared service model: Do we support establishing a standing team with campus representatives and CDL support to sustain this work? Campus impact: Are expectations for campus participation (representation, 4–8 hours/month during active period) reasonable and sustainable? Continuity and timing: Does the proposed timeline (team formed by mid-May) seem feasible to support the next reporting cycle?
7	Harmonization Assessment			Anna	Pre-reads for LG Existing Harmonization Principles SILS Harmonization Final Report
8	Standing Topics:	Desired Outcome	Time	Who	Notes	Decisions	Actions
9	OT (Please add in advance)	Share relevant information from OT	5	Lakshmi
10	DOC (Please add in advance)	Share relevant information from DOC	5	Sarah Troy	DOC met on 3/17. We discussed a proposal related to A/V material assessment and storage from the Physical Preservation CKG. A portion of the meeting was a closed topic related to the ongoing systemwide shared services discussion.
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12	Other Topics As Needed: (Please add in advance)	Desired Outcome	Time	Who	Notes	Decisions	Actions
13	Patron Privacy and Data Security Team (PPDST)			Darren
14	Alma Annual Statistics Analytics Project Team (AASA-PT)
15	Ex Libris Software Accessibility Project Team (ELSA-PT)			Sarah Hougton
16	Workstream Improvement Project Team (WIPT)			Tom	3/13 email from Caitlin to SILS LG: The Workstream Improvement Project Team has written a mid-project update and recommendations for your review and action. While the WIP won’t conclude until summer 2026 (when the official final report will be released), several key SILS teams have been formed which may require timely input from the WIPT (including in particular the Renewal Negotiations Project Team). So, we have summarized what we think are key strategic recommendations for you to consider and pass to the appropriate teams. Because these recommendations include systemwide issues, projects, and spending we are also sending this update as an FYI to DOC and CoUL via liaison Danielle Watters Westbrook. Any questions or comments can come back to the WIPT listserv ( SILS-WIPT-L@LISTSERV.UCOP.EDU) and we will respond as soon as possible. Thank you! On behalf of the WIPT
17	Task Force to Strengthen Collaboration and Alignment Across ILS Shared Governance and Services (Charged by COUL)	AKA “Alignment Taskforce”		Sarah T.	The Guidance Group met with the Task Force co-convener on 3/16. We began discussing the communication plan and expectations.
18	SILS Alma/Primo Renewal Task Force	review comments and suggested changes on the charge for the SILS Renewal Negotiations Task Force
19	Wrap Up	Review actions and decisions
20	Parking Lot	Capture important topics for future discussion		All	LG Work Plan update - Calendaring Newsletters and/or Town Halls - will determine if needed after Charge update Operation Team favorite things SILS Talks OARMPT Group - new team?