2026-08-12 LG SC Meeting Agenda

Attendees

Aislinn Sotelo, UC San Diego (chair)
Anna Seiffert, UC Santa Barbara (past chair)
Elizabeth Richey, UC Irvine (vice chair)
Sarah Troy, UC Santa Cruz (DOC liaison)
Staff: Michelle Woo, California Digital Library/UC San Diego (support member)


1	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
2	Approval of minutes			All	https://uc-sils.atlassian.net/wiki/x/AQAt7Q	Approved	N/A
3	Announcements & Updates (Please add in advance)	Share new general information		@Sotelo, Aislinn	Contacted Clarivate yesterday about UC representative to participate in Clarivate’s new Academic AI Working Group. Haven’t heard back. Our contact no longer works there. Request coming from above (possibly DOC/CoUL/CDL) for a nomination sometime ago	Wait for Clarivate to respond	N/A
4				@Anna Seiffert	Role of OT Liaison - Should Past Chair or Vice Chair serve? OT Liaison has always been the Past Chair Attending OT meetings would give the Vice Chair a better understanding of OT’s work and its connection to LG Expectation of the role Be on SC Provide more in-depth updates on OT discussions, including details and concerns raised Both Anna and Elizabeth are willing to serve	Bring to LG meeting	@Woo, Michelle Michelle to add to 8/26 LG agenda
5				@Sotelo, Aislinn	JSTOR DSS CDL is exploring replacing Nuxeo with JSTOR DSS	Keep this on our radar	Added to Parking Lot
6	New Business:	Desired Outcome	Time	Who	Notes	Decisions	Actions
7	University of Virginia’s archival AI protocol (email from Micquel Little)				Do we want to look at this closer? https://library.virginia.edu/news/2026/joining-forces-introducing-statement-shared-practice https://library.virginia.edu/ai/shared-practice Practice focuses on protecting materials from AI use that's unwanted Might not be beneficial to libraries long-term if we cut ourselves out of the ecosystem rather than being part of the linked data ecosystem	Keep this on our radar	Added to Parking Lot Possibility of regular informal meeting among heads of technical services for ongoing discussions
8	Work Plan for the year - revisit	Review, brief brainstorm, and decide how to build with LG			Reviewed Work Plan for 2025-2026 Work Plan: Archive Assessment of the SILS governance structure Decided not to do it last year, kept in work plan as record Expect to receive a reassessment from the Alignment Task Group Communications Tools for SILS No new development, keep aware of it in case any recommendations come out Communication News was old by the time people got it Review communication practices with CKGs Provide guidance on how best to communicate about work plan adjustments Sunset of the Membership Transition Team The team decided to sunset itself, and the sunsetting wasn’t communicated SILS Membership Transition Subgroup Charge: https://docs.google.com/document/d/17mzGwhLH1OzzSL56VqyNush3nZLb9X2nZKoGeQNkreI/edit?usp=sharing Possibility of a transition SILS town hall? Have LG member to talk about the principles? ILS landscape monitoring Process for Reporting SILS Principles Concerns: https://docs.google.com/document/d/1jTeLenroW2gplW0IYqwpuoY2FDop3JihysklQODYXdo/edit?usp=sharing Membership resignation and replacement process already exist, document to be linked after sharing settings are confirmed Document processes for sub-teams to select chairs midterm - need to find where that lives	Bring to LG meeting	@Sotelo, Aislinn & @Woo, Michelle to pre-populate a new work plan for discussion before Aug 19, 2026 @Woo, Michelle to add to 8/26 LG agenda @Sarah Troy to find the old Membership Transition Subgroup charge
9	Standing Topics:	Desired Outcome	Time	Who	Notes	Decisions	Actions
10	OT (Please add in advance)	Share relevant information from OT	5	Anna	No update (Have not been invited to OT yet)	Keep in LG meeting agenda	N/A
11	DOC (Please add in advance)	Share relevant information from DOC	5	Sarah T.	Sarah to share updates in LG meeting	Keep in LG meeting agenda	N/A
12	Other Topics As Needed: (Please add in advance)	Desired Outcome	Time	Who	Notes	Decisions	Actions
13	Patron Privacy and Data Security Team (PPDST)			Darren		Ask task force and project team liaisons to add updates to the agenda by the Friday before the LG meeting so members have time to review updates and pre-reads	@Woo, Michelle to send an email reminder on the Wednesday before the meeting and call for agenda items and updates
14	Ex Libris Software Accessibility Project Team (ELSA-PT)			Sarah H.
15	Workstream Improvement Project Team (WIPT)			Tom
16	Task Force to Strengthen Collaboration and Alignment Across ILS Shared Governance and Services (Charged by COUL)	AKA “Alignment Taskforce”		Sarah T.
17	SILS Alma/Primo Renewal Task Force			Sarah H.
18	Harmonization Assessment			Anna	Existing Harmonization Principles SILS Harmonization Final Report
19	Wrap Up	Review actions and decisions				Adjourned meeting
20	Parking Lot	Capture important topics for future discussion		All	LG Work Plan update - Calendaring Newsletters and/or Town Halls - will determine if needed after Charge update Operation Team favorite things SILS Talks OARMPT Group - new team? JSTOR DSS University of Virginia’s archival AI protocol (email from Micquel Little) https://library.virginia.edu/news/2026/joining-forces-introducing-statement-shared-practice https://library.virginia.edu/ai/shared-practice	Not discussed	N/A