2022-01-26 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/drive/folders/1hgjeeqofufHOiYecZTHm5qIh6MYa5_Uy?usp=sharing

ExL/UCS support meeting update

Update from ExL/UCS support meeting

3 mins

Tom Bustos

The agenda/notes for this meeting can be found here (if access permits). https://docs.google.com/document/d/1XzIbWj_N6fVUbmM-dU3KMjCo8qL8o7tSKg1D9NEdbm0/edit#heading=h.icn48i23yz4p

Continue reviewing the Work Handoff Spreadsheet

• Identify which teams should be assigned the handoff tasks in the Work Handoff spreadsheet

40 mins

Tom Bustos

OT’s role in cross-communication between subteams - once the recommendations get finalized, we should follow-up with the subteams.

RMFG tab:

• Handoff tasks as indicated on the spreadsheet with the exception of:

• Row 3 - Create a new RLF Deposit Task Force (RDTF) to tackle this task, and also recommend that this be pushed back to the Resource Management Group to write a draft charge of what this group will be doing, which will be reviewed and approved by Leadership Group.

• Row 16 - Handoff to Cataloging/Metadata Operations Subteam with input from Acquisitions team; there should be communication and collaboration with these two teams on this task.

Internal Training tab:

• Handoff tasks on this tab to the Operations Team

EUOS tab:

• Handoff tasks on this tab to the Operations Team; OT owns these tasks and the decision-making, but the work will be done by the SILS Operations Center and the SILS Service Manager

Com Leads tab:

• Handoff tasks on this tab to the Operations Team; OT owns these tasks and the decision-making, but the work will be done by the SILS Operations Center and the SILS Service Manager

PMs tab:

• Handoff tasks on this tab to the Operations Team; OT owns these tasks and the decision-making, but the work will be done by the SILS Operations Center and the SILS Service Manager, pending Lena’s and Christine’s final handoff

Update on UCOP Stats - CoUL will be looking at reports qualitatively to determine if changes need to be made to the reports that we are generating.

Team Charter

Begin drafting Team Charter

15 mins

Tom Bustos

Worked directly in the Team Charter Confluence Page.

Continue discussion/drafting of Team Charter (including discussion re: Slack Channel) at our next meeting.

Refresh Enhancement Request Process

7 mins

Greg Ferguson

What are the NERS Enhancements?

• If your campus has a local Eluna Membership, you get to vote on the NERS enhancements; NERS = New Enhancement Request System

How do we as a consortia submit something during this 2-week period?

• If you have enhancements you want to submit, please send an email to the SILS Ops center (sils-sysops@cdlib.org) and they will submit it as-is

• Not sure if there is a limit to the NERS enhancement, by consortia

Do submissions need to be vetted?

• Need to formalize this process for going forward, and perhaps we punt for this initial round

Parking Lot

Capture important topics for future discussion

Internal Training / Training Documentation Hub

Process for submitting Enhancement Requests

65 mins