2022-10-05 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1WerikWy_TaK9RFiCXtnm2kordMWRFE0V/view?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

4 minutes

Tom

• Anonymization Rules review

  • Discussion from SILS OT 9/29/22 meeting was relayed to AC.

  • Timeline is now more flexible and there will be more time to discuss the intricacies of this policy

  • More discussion with sub groups is needed.

• Leadership Group

  • Annual Statistics Group is looking for suggestions from members

• SILS Town Hall

  • outcomes depend on members of this group and their availability to answer questions

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

14 minutes

Team

• Question regarding joining the SLACK Analytics channel

  • Originally intended to be for cohort only, but there may be a need to open some channels to non-cohort.

  • Must open ticket to add people to SLACK Analytics channel and Google Drive.

    • Send email to SILS Ops and they will create the ticket.

• Tipasa Pilot Meeting

  • Call for volunteers to participate in the meeting with OCLC was put forth in SLACK.

  • Jackie will be participating in said meeting, along with the head of UCB ILL sometime at the end of November (https://uc-sils.atlassian.net/wiki/spaces/RS/pages/1890746390/Replace+VDX+with+Tipasa)

  • Lakshmi noted UCI volunteers are also available.

• ExL accounts

  • question regarding accounts and limits was asked in SLACK

  • will be addressed at the next ExL Support Meeting

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

6 minutes

Tom / Team

• Questions to ask at the next meeting:

  • Are there account limits and how are they determined?

• ILL ticket update from Sarah Lindsey

  • pickup location default in ILL will be returning in December release

• Jackie opened a ticket regarding searching with non-Roman scripts

  • Definite articles must be included when searching to obtain any results.

  • Particularly affecting Hebrew and Arabic.

  • Ticket opened 3 weeks ago, has not yet heard back

  • Case number info will be shared to SLACK

  • Related: CJK testing

    • testing continues to resolve issues

• SLACK/email Tom, Caitlin, or Jackie about any items/tickets/etc.

OT topics for Town Hall

Discuss possible topics to share at the next Town Hall to be scheduled in January.

4 minutes

Tom / Team

• next Town Hall will be in January

• Do we have anything to share? (add to next agenda as well)

  • state of OT sub teams

  • provide an update on our progress thus far from task forces: lessons learned, outcomes, etc.

Alma Annual Statistics / Analytics Group

Discuss the focus of the group and potential next steps from the leadership group. Ask OT reps to suggest potential members from local teams

6 minutes

Tom / Team

• This group will focus on annual statistics for analytics

• Tom asked in SLACK for volunteers from OT members' local groups to participate

  • Send suggestions to Lyn directly

• Also of note: Study Hall has been helpful for non-analytics questions

  • open to non-cohort members

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

0 minutes

Tom / Team

• Table for next meeting

Executive Session

Private discussion as needed

0 minutes

• Table for next meeting

Parking Lot

Capture important topics for future discussion

0 minutes

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

34 minutes