2022-11-16 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson (partially attended)
Jeremy Hobbs
Sarah Lindsey
Caitlin Nelson (out)
John Riemer
Zach Silveira (out)
Neil Weingarten
Stephen Gurnick (guest)
Todd Grappone, Past SILS Leadership Group Chair
Anna Arrieta, Support Member

Meeting Recording

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/14BRNRt8AeiaHRwAhskdL_2Zohpjm42hU/view?usp=share_link

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	6 minutes	Tom	Alma Annual Analytics group kicked off last week Note from TG: The assessment of UCLAS mentioned by Tom is being reviewed by SILSLG and DOC AC CJK issue discussed (KO instead of HK used) reindexing will be delayed - new date tbd
2	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	5 minutes	Team	JG ticket number #06554102 details posted in Slack including the 880 field purportedly affects search speed, according to ExL SILS OT members asked to test and see if they are experiencing the same issues Update on Lived Name question from Slack If the lived name (from a campus source) is present, we are in compliance. Needs to be a business case for having both the lived name and legal name present in Alma.
3	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?	13 minutes	Tom / Team	Next meeting is 11/21/22 Gather ticket numbers to pass on Send ticket numbers/information to Tom/Jackie/Caitlin Include Project Flash tickets that have been closed and/or needed to be reopened. Some reports that extra prodding/follow up are necessary with tickets. Difficulty to obtain information outside of tickets (i.e. informational, functionality, possibilities, etc.) Suggestion during “Additional Topics” for consortium wide ticket tracking.
4	RLF Task Force	Review/discuss documents distributed by Caitlin	0 minutes	Team	table for next meeting
5	SILS member onboarding/offboarding	Review Google Doc: https://docs.google.com/document/d/1JvnNEOAxiTRKoCiiSYtoHO988VoqzTSx0mrGObWtb5M/edit	5 minutes	Team	Currently in progress Please add comments to the Google Doc. Upon completion send to LG for possible wider adoption Tom will share at upcoming meeting.
6	Communication with non-cohort personnel	Further discussion of Slack Code of Conduct: https://docs.google.com/document/d/1yQSjqwwaxY4_J4vfJq3tB8dxAvaFTj_rVw7eNzDJ8cI/edit	7 minutes	Team	Updates from Jackie and Sarah document shared in Slack, reviewed by team during meeting Suggestions: clarification - please only join channels to which you’ve been invited. clarification - create a request to be added to a channel, as opposed to joining on their own add language about obtaining consent from channel members before sharing information posted in the channels		@Tom Bustos to share the SILS Slack Best Practices document with LG
7	OT topics for Town Hall	Discuss possible topics to share at the next Town Hall to be scheduled in January.	7 minutes	Tom / Team	Do we have anything to share? share SILS Slack Best Practices document: https://docs.google.com/document/d/1yQSjqwwaxY4_J4vfJq3tB8dxAvaFTj_rVw7eNzDJ8cI/edit Suggestion to create Google Doc to share ideas
8	Additional Topics		10 minutes		Suggestion to track time between ExL ticket creation and ticket completion. Tracking would be consortium wide. Financial systems outside of SILS integration with ExL needs, options, support, etc. learn about work already done by other campuses to avoid redundancy UCSD Oracle billing integration is in progress, issues have arisen and tickets have been created address with LG Broader discussion of other types of system integrations use this forum for further discussions like this		@Tom Bustos and @Todd Grappone will address Oracle financial system integration with LG
9	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting	0 minutes	Tom / Team	table for next meeting
10	Executive Session	Private discussion as needed	0 minutes
11	Parking Lot	Capture important topics for future discussion	0 minutes		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT.
12		Total	53 mins