2022-12-14 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/17rVftLCTC-9QE0qKEzd05FmjT94rkq7U/view?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

16 minutes

Tom

• AC update

  • CJK implementation

    • HK option may be better than KOR

    • Will be implemented in May reindexing

  • Tipasa transition/Alma integration

    • possible delay

    • Tom asked AC for next steps for delays

    • Tipasa testing going well for UCI, but not other campuses (UCR,

    • Possible consortial ticket regarding Z39 errors which may relate to Tipasa issues

• LG update

  • Ethical Metadata Group

    • Missed call for members before the December CKG meeting (12/13/22), call will go out via email and deadline pushed to January

  • Project Flash

    • Tickets are being closed too fast without resolution

      • An example: “Real Time Availability” - closed by ExL without any real explanation or exploration (further discussion below)

    • Emphasized the need for impact statements in ticket submissions

    • LG expressed an interest in more information from the SILS OT group - Tom is exploring this issue and will report back

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

11 minutes

Team

• “Real Time Availability” issue - for reference: https://help.oclc.org/Resource_Sharing/WorldShare_Interlibrary_Loan/Smart_fulfillment/010Real-time_availability_for_ILL?sl=en (this also is a great example of the need for conveying impact to ExL)

  • Will have a definite impact on Tipasa functionality

    • Allison may assist in opening a consortial ticket

  • Asked OT members to speak with their colleagues regarding possible impact of this issue on Tipasa and beyond

• Holiday coverage

  • Expectation is that Ex Libris is the production support over the holidays

  • However, SILS Ops Center is willing to be on call for emergencies - please @ Caitlin, Gem, and Alison in the #sils-ops-center channel if you need anything to do with the NZ or major support.

• SFTP

  • Share any ideas/information with @Jeremy Hobbs

• EZproxy

  • UCR is exploring options and alternatives to EZproxy

    • group chimed in on their campus experiences with the product, offered to provide information outside this forum to UCR

Shared Print harmonization heads up

FYI to group about collaboration with Shared Print program

14 minutes

Caitlin

• Shared Print group would like to connect with SILS regarding retention drop down menu values

• Outcomes of the meeting between Shared Print and Caitlin:

  • Caitlin will connect Shared Print people with Resource Management OST (cataloging implications)

  • Let OT know of two projects in the works:

    • Once controlled vocabular is established, this group will need to work with each campus individually for implementation

    • Retro project

      • Will batch implement new values on existing records

• Group feedback on this information:

  • Heads up from Sarah that this Retro project may involve more work by campuses that have previously updated their information in the system.

  • 583 field question from John

    • resulted in a request to add to analytics

• Caitlin and Anna Striker will be creating a policy page within SILS

  • Suggested deadline of July 2023

• Other future projects may come about soon as well

  • Tom and Todd to work together to bring this topic up to LG

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

1 minute

Tom / Team

• Reminder that the next meeting is 12/19/22

• Send topics to Tom

RLF Task Force

• Documents distributed by Caitlin

  • RLF Task Force final report

  • Discharge Review & Planning

• Can SILS OT discharge this task force?

3 minutes

Team

• Post-mortem updates:

  • Options:

    • Is their task complete and should they be discharged, then complete a post-mortem?

    • Request a post-mortem before discharging the group?

  • Decide on options in January

SILS member onboarding/offboarding

• Review prior to meeting: https://docs.google.com/document/d/1JvnNEOAxiTRKoCiiSYtoHO988VoqzTSx0mrGObWtb5M/edit

3 minutes

Team

• Group acknowledgement of document obtained

OT topics for Town Hall

• Discuss possible topics to share at the next Town Hall to be scheduled in January.

1 minute

Tom / Team

• Reminder to share topics via Slack, email, etc.

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

9 minutes

Tom / Team

• Data privacy

  • completed for 2022 and will be an annual March event

• Graphic Assets Folder

  • complete - public materials folder https://drive.google.com/drive/folders/1yNLyNE3RyXNtkb8KdeQUmZs9eouHcIZz

• Known issues with Alma/Primo

  • needs revision

  • do we want to have a page where we capture these issues?

  • Explore Salesforce ability to publish these tickets for the consortium

• discuss again at the next meeting in January

Executive Session

Private discussion as needed

0 minutes

Parking Lot

Capture important topics for future discussion

0 minutes

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT.

• Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.

58 mins