2023-01-11 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Sarah Lindsey
Caitlin Nelson
John Riemer
Zach Silveira
Neil Weingarten
Todd Grappone, Past SILS Leadership Group Chair
Anna Arrieta, Support Member

Meeting Recording

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1HYKJXUfuvVQvIQ39gRh6-sCMac9nHgLx/view?usp=sharing

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	7 minutes	Tom	LG updates (last meeting was 1/6/23) SILS governance and workplan discussed SILS tools discussed, involving more people in mailing lists exploring other ILS options (non-ExL options) AC updates Inclusive Metadata Group (EIMP group) - call for members made asynchronously
2	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	15 minutes	Team	Updates to “Real Time Availability” issue - for reference: https://help.oclc.org/Resource_Sharing/WorldShare_Interlibrary_Loan/Smart_fulfillment/010Real-time_availability_for_ILL?sl=en ExL is currently working on this ticket applies mostly to a single campus, not generally to ILL and Tipasa Changes at ExL change in contact with ExL to occur within the next month (from Alon to Donald Nelson) may feel some effects through the transition period Tipasa Testing Discussion of a live collaborative testing meeting (about 2 hours) involving various campus ILL representatives, OCLC, CDL, and ExL - Ramon will be sending out an email about this topic Alma Performance/Production issues experienced by UCB yesterday workticket forthcoming, Jackie will provide any applicable updates Resource Sharing Pickup Location high priority ticket (#06579187) from UCSD Circuit pickup location reverts to a single location regardless of option chosen by patron ticket completion date was set as July 2023 deemed unacceptable and date was challenged ExL made some fix suggestions as a result Tickets appear to be following a pattern: high priority tickets are being treated as lower priority by default unless challenged AFN and NRLF item checkout issue failure is occurring with MK self-checkout machines only possibly related to barcode spacing issues
3	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	12 minutes	Tom / Team	Updates from meeting on 12/19/22 Suggestion for tickets related to OCLC Tipasa, use the phrase “OCLC Integration” in the subject line may provide a more immediate response Side note: Tipasa is still in the testing phase and not being paid for yet. ExL would like more communication from us to them, in addition to our request to have more communication from them Primary ticket response is an automatic one which states a generic completion date This is understandably considered frustrating by ticket creators Tickets are still being closed when a fix is not planned/possible features continue to appear available despite no planned/possible fix for issues response is not consistent across tickets in the consortium - similar tickets are closed and some continue to be worked upon Request made to ExL that consortium members should be able to examine/compare similar tickets in the consortium Additional topics discussed in previous agenda topic above Next support meeting will include new ExL representative send notes to Caitlin, Tom, and Jackie on tickets to keep track of
4	Shared Print harmonization	Discuss updates	10 minutes	Caitlin	Google Doc: https://docs.google.com/document/d/1uvloJD3QphUfFrpKzr2WFoyB9sZh72_hlllq8p2LOIU/edit#heading=h.qhz09wzdpb3z Project led by Anna Striker Caitlin can continue to update SILS OT with information from this group Decisions about controlled vocabulary will be decided by Shared Print Harmonization group and then presented to SILS OT Implementation will then be determined by each individual campus A prioritized list of shared print programs is also being created to assist in this process Campuses may need to review their records and determine which shared print program will apply CDL continues to also offer assistance in this process where applicable		@Caitlin Nelson to distribute a Shared Print Harmonization decision page with publicly available information
5	RLF Task Force	FYI Update	8 minutes	Caitlin	We have requested a post-mortem and haven’t heard from the RLFTF chair yet. Still pending. Discharge of the group will follow this update Documents distributed by Caitlin RLF Task Force final report Discharge Review & Planning
6	OT topics for Town Hall	Discuss possible topics to share at the next Town Hall to be scheduled in January.	0 minutes	Tom / Team	Do we have anything to share?
7	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting	0 minutes	Tom / Team	table for next meeting
8	Executive Session	Private discussion as needed	0 minutes
9	Parking Lot	Capture important topics for future discussion	0 minutes		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT. Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.
10		Total	52 mins