2023-04-05 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1BgQVddgIkTxYWkArGH5qk66tVdz3092L/view?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

18 minutes

Tom/Caitlin

• AC updates (Caitlin)

  • AllChairs has proposed doing qualitative 30min interviews with OSTs and campus SILS groups regarding software pros/cons, identify areas of advocacy

    • involves software itself, not support

    • support is a separate ongoing discussion

  • Suggestion: SILS Ops Center to meet with either campus representatives or campus subteams

    • can include group discussions or list of questions sent to users or both

    • Next step: Caitlin to create write up with SILS Ops Center and then present it to SILS OT, etc.

  • moving forward with Tipasa testing

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

1 minutes

Team

• Reminder about the email for confirming Alma Data Security & Privacy statement → due 4/14

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

2 minutes

Tom / Team

• Next meeting on 4/17/23

  • send topics to SILS OT SC team

  • Let’s bring up the idea of robustness of contingency planning around the CJK reindexing.

• Signature Success Program

  • presentation to LG pending

CJK Searching in Alma

Notification that RM OST is ready to ask ExL to update for all environments during the next reindexing. Chance to voice concerns.

6 minutes

Tom

• Next reindexing: (Alma?) repository is on 7/2/23 and Primo is on 8/6/23

• Recap:

  • last communication with ExL involved a request for more communication with campuses prior to changes

  • need clarification on contingency plans in the event of issues

SILS Membership Transition

Review subgroup charge (and approve)

18 minutes

Caitlin

• https://docs.google.com/document/d/1-ieLXhmC1PIh9TUhj0OAiK6cF5HXNRA27N42NzJbJew/edit# review this charge and approve send up to LG

  • Reviewed during meeting and updates made to draft

    • Clarification on roles - some members would transition into a new role, while others would transition out of the group

    • Roster details clarified

    • Term assumed to be 3 years

    • group voted to send to LG, who can add/subtract items from this document

• Membership Transition proposal

  • Discuss updates/questions on DRAFT: SILS Membership Transition Processes: Operations Team Recommendations

  • Role Transition Brainstorming

Pending projects / materials:

FYI updates on anything we’re waiting for

13 minutes

Tom

• eCAUG (California Alma conference) in Aug/Sept: Update on hosting location(s)

  • Host will be UCOP in Oakland

• Shared Print Harmonization

  • SPST endorsed the proposal with no amendments

• Links to HathiTrust Materials In Campus SILS Instances making materials more visible

  • discussion still pending review of CDL report

  • remove from pending projects

• NERS voting process

  • Primo voting has closed

  • Alma voting closes April 8th

  • Alma/Primo NERS 2023 consortial issues

    • Questions:

      • how should we spend 100 points per campus?

      • Consortial votes will go toward consortial issues?

      • should we vote this year? (will impact voting available for June)

      • Caitlin to Slack AC for input

      • volunteers from this group will put together an alternative proposal for June

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

0 mins

Tom / Team

• table for next meeting

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT.

• Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.

• SILS Community Slack: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0

• OT topics for Town Hall (awaiting next meeting date announcement)

58 minutes