2023-04-05 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Sarah Lindsey
Caitlin Nelson
John Riemer
Zach Silveira
Xiaoli Li (out)
Todd Grappone, Past SILS Leadership Group Chair
Anna Arrieta, Support Member

Meeting Recording

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1BgQVddgIkTxYWkArGH5qk66tVdz3092L/view?usp=sharing

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	18 minutes	Tom/Caitlin	AC updates (Caitlin) AllChairs has proposed doing qualitative 30min interviews with OSTs and campus SILS groups regarding software pros/cons, identify areas of advocacy involves software itself, not support support is a separate ongoing discussion Suggestion: SILS Ops Center to meet with either campus representatives or campus subteams can include group discussions or list of questions sent to users or both Next step: Caitlin to create write up with SILS Ops Center and then present it to SILS OT, etc. moving forward with Tipasa testing
2	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	1 minutes	Team	Reminder about the email for confirming Alma Data Security & Privacy statement → due 4/14
3	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	2 minutes	Tom / Team	Next meeting on 4/17/23 send topics to SILS OT SC team Let’s bring up the idea of robustness of contingency planning around the CJK reindexing. Signature Success Program presentation to LG pending
4	CJK Searching in Alma	Notification that RM OST is ready to ask ExL to update for all environments during the next reindexing. Chance to voice concerns.	6 minutes	Tom	Next reindexing: (Alma?) repository is on 7/2/23 and Primo is on 8/6/23 Recap: last communication with ExL involved a request for more communication with campuses prior to changes need clarification on contingency plans in the event of issues		@Tom Bustos will reach out to Liz and Gem via Slack and let them know the outcome.
5	SILS Membership Transition	Review subgroup charge (and approve)	18 minutes	Caitlin	https://docs.google.com/document/d/1-ieLXhmC1PIh9TUhj0OAiK6cF5HXNRA27N42NzJbJew/edit# review this charge and approve send up to LG Reviewed during meeting and updates made to draft Clarification on roles - some members would transition into a new role, while others would transition out of the group Roster details clarified Term assumed to be 3 years group voted to send to LG, who can add/subtract items from this document Membership Transition proposal Discuss updates/questions on DRAFT: SILS Membership Transition Processes: Operations Team Recommendations Role Transition Brainstorming		@Caitlin Nelson to work with @Tom Bustos on SILS Membership Transition Subgroup Charge DRAFT to send to LG
6	Pending projects / materials:	FYI updates on anything we’re waiting for	13 minutes	Tom	eCAUG (California Alma conference) in Aug/Sept: Update on hosting location(s) Host will be UCOP in Oakland Shared Print Harmonization SPST endorsed the proposal with no amendments Links to HathiTrust Materials In Campus SILS Instances making materials more visible discussion still pending review of CDL report remove from pending projects NERS voting process Primo voting has closed Alma voting closes April 8th Alma/Primo NERS 2023 consortial issues Questions: how should we spend 100 points per campus? Consortial votes will go toward consortial issues? should we vote this year? (will impact voting available for June) Caitlin to Slack AC for input volunteers from this group will put together an alternative proposal for June
7	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting	0 mins	Tom / Team	table for next meeting
8	Executive Session	Private discussion as needed	0 mins
9	Parking Lot	Capture important topics for future discussion	0 mins		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT. Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint. SILS Community Slack: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0 OT topics for Town Hall (awaiting next meeting date announcement)
10		Total	58 minutes