2023-05-24 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		10 minutes	Team	CJK Doc discussed document presented to OT Slack channel on 5/23/23 feedback requested from OT by next meeting on 5/31/23 OT members need to discuss with local stakeholders and present that information at the next OT meeting (5/31/23) re-indexing related to CJK will be sandwiched between other re-indexing events (must happen in the IZ before the NZ)		@Tom Bustos to distribute email to SILS OT members with CJK Doc and a request for feedback for next meeting 5/31/23
2	All Chairs meeting update		37 minutes	Tom	Michelle (AC) to meet with Jackie and Tom (invite Caitlin when a meeting date is determined) regarding e-resources issues (https://uc-sils.atlassian.net/wiki/spaces/ER/pages/1865613330/Multi-Part+E-Collections) quote from document: “ERES work can focus on “how” to implement goals/best practices, but unable to develop the policies and determine “why” things should happen” OST should only be making recommendations, not developing policy AC seems to be looking to add stakeholders to assist in making decisions decision page does not currently contain available choices, but a vague call for more stakeholders and resources instead (needs clarification - they are the experts and need to be more specific on their needs) Transition to new group Ideally incoming group of AC will be more functional instead of purely informational Goals for incoming group: help other subgroups harmonize and organize to take action assist subgroups in understanding their roles and ways they interact with and influence each other currently conduct round robin in a written format, perhaps start asking for decision updates during meetings instead? example referenced: 2023-5-23 All Chairs Meeting notes decision making should happen at subgroup level (subgroups should contain the experts) Suggestion for SILS OT SC members provide instruction on necessary project management skills to AC and other groups suggest additional assistance in these groups Ex: designated notetaker
3	Executive Session	Private Discussion	0 mins	Team
4	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 mins	Team	See proposed agenda here
5	Parking Lot	Capture important topics for future discussion	0 mins	Team	Data Visibility issues email from Gem - any updates? SILS Community Slack proposal - outcome of discussion with OT?
6		Total	47 minutes