2023-06-21 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Team checkin	Get updates on folks on the team	5 minutes	Team	Caitlin - more available workwise Anna - staying for another year Tom has touched base with LG to see if they obtained a replacement, but otherwise Anna will remain as note taker
2	Ex Libris support	What are we going to discuss at upcoming meeting	24 minutes	Team	email from Callie discussed contingency plans: daily backup of the whole system (snap mirror technology used) documentation for reference: Ex Libris Cloud Services BCP (see specifically “backup strategies” section) regular jobs should not be run reiterate to campuses that the reindexing period should be treated as though the system is down ask for clarification on this issue : obtain ExL reassurance in writing for future reference (examples - patron notifications, circulation functions, etc.) may be impacted on time of day the reindexing occurs (night vs. day) Breifly reviewed times/dates for each campus: Preferred CJK Configuration Dates topics to discuss at the next meeting (Friday, 6/23/23) clarification on running regular jobs confirm time of day reindexing will occur (ideally at 8pm) who will be the ExL support people on hand - introductions beforehand would be ideal Tom and Jackie will be on standby during the reindexing evaluate issues on the fly to determine pause for future campuses need baseline searches/jobs for testing purposes for each campus to conduct some issues may be campus specific monitor timeframe: 14 hrs. yellow 24 hrs. red (problematic)
3	All Chairs meeting update		0 mins	Tom
4	Project Team Quarterly Reports	Get a sense of how to proceed with quarterly reports	2 minutes	Caitlin	What to do with reports that came in in April send out as asynchronous read When to do next reports wait until after July reindexing for next update purpose to remember: regular updates from project teams, not on a strict timeframe
5	Executive Session	Private Discussion	0 mins	Team
6	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here
7	Parking Lot	Capture important topics for future discussion	0 mins	Team
8		Total	36 minutes