2023-08-23 Meeting notes

Attendees

  • Jackie Gosselar, Chair

  • Sarah Lindsey, Vice Chair

  • Lakshmi Arunachalam

  • Ramon Barcia

  • Greg Ferguson (out)

  • Jeremy Hobbs

  • Caitlin Nelson (out)

  • John Riemer

  • Zach Silveira

  • Tom Bustos

  • Xiaoli Li

  • Lynne Grigsby, Past SILS Leadership Group Chair

  • Allison Ray

  • Gem Stone

  • Jason Newborn

  • Hermine Vermeij (joining at 9:30am)

  • Anna Arrieta, Support Member

Meeting Recording

Meeting Recording

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://uci.zoom.us/rec/share/C0za1i9WLngcNgXvjHzYKazbIU9m6ELVtsoqPBFlcvRbvwAJTQzhnyVNEaZf02rC.5nrpzBaV7yqqe3OV

and https://drive.google.com/file/d/12Lgmuv-ZsK3bWmWFHP-AecSc1L28Bdl6/view?usp=drive_link

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Updates - from All-Chairs, Leadership Group, etc.

  • Provide updates from other SILS meetings

6 minutes

Jackie

  • LG (Lynne)

    • reviewed group charge

    • ExL issues touched upon (upcoming reindexing, NZ and UCB, SILS membership transition subgroup, lived name compliance spreadsheet)

  • AC

    • discussed upcoming meeting with Erika and Stacy re: acquisitions group Chair and VC (2 year time commitment may be a factor)

      • some group suggestions

        • may think they can do 2 years, but in actuality can only do 1

        • knowing there’s an option to do only 1 may help - “interim vice-chair”?

      • continue this discussion in SILS OT SC

    • will be discussing team charter, work plan, and Signature Success Program more in the future

 

 

2

Q & A Session - Including Questions on Slack since last meeting

  • Any questions from the team?

  • Questions from Slack?

9 minutes

Team

  • patron notes

    • show up in history and not as pop-up notes

  • fines and fees in patron accounts

  • Salesforce accounts

    • questions resolved via Slack

  • UCI authored books is not showing up in UC Library Search

    • faculty have complained

    • suggestion to create a ticket with CDL shared collections

 

 

3

Topics or questions for the Ex Libris Support Meeting

40 minutes

Jackie/ Team

Invited: Hermine Vermeij, Gem Stone-Logan

  • ExL Support Meeting recap (last meeting was 8/18/23)

    • Exception reports update

      • Update from Gem

        • ExL feels we can ignore them as long as we don’t see any issues

        • they may consider hiding this job

        • pushing back on hiding this job was suggested

        • semi-annual reindexing progress is usually hidden, so this plan for reports would fall along those lines

    • Primo Kanji issues update

      • ExL had a defined set for reindexing and may include other sets (such as Kanji) in the future

    • NZ order issues update

      • Update from Gem

        • Bug affecting IZ

        • ongoing since December - fixes have been promised but not yet delivered

        • now claiming bug is due to commas in code

        • would like to see testing in the Sandbox to see if commas are still an issue

  • CJK UCB re-indexing debrief

  • CJK NZ reindexing prep and questions

    • Bring NZ CJK to OT for confidence check on Wednesday; confirm 8pm start time.

    • Craft a communication out to the UC Libraries community to let them know about NZ disruptions (GEM is drafting)

      • will take at least 24 hrs.

        • Could go into Monday

      • recommend no work that will affect the NZ take place (cataloging and AFN)

    • Questions to consider (from Allison):

      • What might patrons experience when placing requests during this time?

      • What might be the state of requests after reindexing?

      • Could AFN requests negatively impact the speed/timing of the CJK reindex?

      • What can UCs do to mitigate these negative consequences? How can they implement a mitigation?

        • suggestions to turn off patron requesting and/or turn off AFN partner for some/all IZs

    • RS OST agenda (shared by Allison)

      • Is there the possibility to delay reindexing?

        • Possibly move from this weekend to Labor Day weekend (UCB and UCM classes have already begun)

        • Best to know by mid-day Thursday (8/24/23) - will continue discussion via Slack

        • Start time would ideally be at 9pm on a Friday

      • Suggestion for Allison and Jason to communicate information from RS OST meeting to Jackie and Sarah via Slack, then distributed to SILS OT

  • Tap Shi Deng for testing CJK in the NZ. (GEM)

    • Discuss AFN patron disruption for the weekend. A banner is probably proportional to the risk.

    • 9am Pacific available just in case for discussion? Should we call Steven in for NZ discussion?

  • Sandbox refresh:

    • UCB disinclined to schedule a manual refresh at this point; no concern with waiting until February

    • Question: Do we need to manually refresh the NZ for testing purposes?

 

 

4

UCLA Dashboard plan review

 

0 minutes

Jackie team

  • table for next meeting

 

 

5

Pending projects / materials:

FYI updates on anything we’re waiting for

0 minutes

Team

  • Update from Tom on CAP program - how to access

  • Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

 

 

6

Review/Update OT Workplan

  • Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

0 minutes

Jackie/ Team

 

 

7

Executive Session

Private discussion as needed

0 minutes

 

 

 

 

8

Parking Lot

Capture important topics for future discussion

0 minutes

 

  • Taking the Temperature Survey

    • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

    • incorporate into the reboot

  • Upcoming Reindexing Release (August 2023)

 

 

9

 

Total

55 minutes

 

 

 

 

 

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