2023-12-20 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		10 minutes	Team	For reference: Ex Libris Support Meeting Agenda and Notes last meeting was 12/15/23 overlapping text in Primo basic search - being investigated OT chair/vc membership transition lightly discussed perhaps ssm should head this group instead of OT chair? (discuss further in February)
2	All Chairs meeting update		7 minutes	Jackie/Caitlin	Larger discussion that took a look at the next 6 months, included these topics: continuing to support Signature Success Program, membership transition, stay liaised with the negotiation team, and how would we like to transform ourselves (resources, fine tuning details, etc.) good, productive conversation some Executive Session discussion (9:25-9:42)
3	Trials/Pilots in SILS	Continue this discussion	13 minutes	Jackie/Sarah	Topics for discussion: subgroup creation? lessons learned document? use processes d2d uses shared collections - with kbase the usual workflow was ignored, can conduct a “lessons learned” examination on this example, but it would probably not apply to another software purchase or perhaps other areas if it’s not SILS conducting the work, should we develop a best practices for these areas of work? suggestion for an update to LG: after much group discussion, we feel there isn’t a need for a “best practices” document similar document already exists in SILS on how to create a new subgroup, similar guidelines (ex. D2D Idea Proposal) processes exist in both CDL and D2D with best practices provide the “lessons learned” on kbase Reminder that good questions to ask when requests like this are made: why and why now? executive session 9:55-10:05
4	NZ functionality		0 minutes	Team	table for next meeting
5	State of SILS Town Hall Meeting		0 minutes	Team	table for next meeting
6	Executive Session	Private Discussion	30 minutes	Team	discussion regarding current ExL contract negotiations details, timeline, and personnel involved topics related to the Trials/Pilots in SILS question discussed
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	See proposed agenda here
8	Parking Lot	Capture important topics for future discussion	0 minutes	Team
9		Total	60 minutes