2024-03-13 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		3 minutes	Team	For reference: Ex Libris Support Meeting Agenda and Notes suggestion to add debrief by Gem on the organizational name change (comma dilemma)
2	All Chairs meeting update		6 minutes	Jackie	Topics discussed: transition planning community training (incoming chairs, transitions, advice, FAQs, expectations, etc) refreshers on SILS tools recruiting VC and other members is a challenge for some groups further future discussion on possible solutions to this dilemma
3	RNPT update		11 minutes	Caitlin	Moving into “topical meetings” with guest experts brief update provided on these topics may be time to pause the Signature Success Program for the moment, as it may complicate the contract renewal process Topic for further discussion during renegotiation: would like to see more information in the release notes on changes to Primo
4	Project Team Check-ins		11 minutes	Jackie	Project Team check-ins OARM-PT EIMP-PT invite teams to SILS OT SC extend next meeting on 3/27/24 to 90 minutes Caitlin set up and sent invite since Anna will not be able to host 1/2 hr for each and then have a 1/2 hr cushion Jackie will reach out to these teams about 3/27/24 provide update at SILS OT meeting on 4/3/24 DOC Projects and Groups who is the point person for adding groups to this document and space in Confluence?
5	OT Workplan	Discuss OT Workplan in preparation for further discussion at a future SILS OT meeting	0 minutes	Jackie	Document for discussion: OT Workplan table for next meeting
6	Signature Success Program	update from Caitlin on meeting(s) with Adriana	1 minutes	Caitlin/Team	Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements update for OT - pausing this program until after renegotiations are complete
7	Executive Session	Private Discussion	7 minutes	Team	Various team structures, group meeting contents and challenges discussed
8	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	8 minutes	Team	See proposed agenda here Taking the Temperature Survey - asynchronously discuss?
9	Parking Lot	Capture important topics for future discussion	0 minutes	Team	Project Team check-ins (later in 2024) OARM-PT EIMP-PT Lessons Learned on Kanopy kbase from UCSC (updates from Sarah) Collection Development Dashboard (data request from ExL, happens on a yearly basis) - revisit in December 2024 or January 2025 Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?
10		Total	47 minutes