2024-04-24 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		16 minutes	Team	For reference: Ex Libris Support Meeting Agenda and Notes meeting w/Gem moved 1 week later request to add more granular info to the release notes root cause analysis - on next agenda UCR service disruption - lots of time spent discussing this ticket related ? - asked if Primo was susceptible to this same kind of attach, answer was not likely requested a more proactive approach - provide affected IPs before changes are made discuss more before bringing this up at an OT meeting Gem’s inclusion in OT meetings decision to make her a permanent guest, but not a voting member - Caitlin will notify her via Slack of this decision will revisit in July when she is no longer Discovery chair
2	All Chairs meeting update		0 mins	Jackie	Cancelled!
3	NZ Access	FYI on progress	10 minutes		Scheduling Case 1 and Case 2 has been hard Case 1 is authority control RMOST and e-resources group is ongoing Case 2 is open access part of their closing duties This team is hoping to get this work done, but finding a meeting time for all to attend is proving difficult report anticipated in July EIMP-PT checkin - action item for Caitlin		@Caitlin Nelson to email Erika and Stacy on information they may be waiting for to move forward
4	OT Workplan	Discuss OT Workplan in preparation for further discussion at a future SILS OT meeting - brought up at last SILS OT meeting (4/17/24)?	13 minutes	Jackie	Document for discussion: OT Workplan unfinished items added as agenda items on this meeting these items do not need to be added to a future work plan, can be placed in “parking lots” instead Does OT need a workplan, and what does that look like? Question: bylaw changes needed to move items off the workplan and into the “parking lot” of agendas? current bylaw states a need for a workplan: “Project management/work plan: Develop and maintain an operations team work plan, to identify a timeline and priorities, in consultation with the SILS Leadership Group to help guide the operations subteams' work plans.” useful during a membership transition and/or those not as familiar with SILS suggestion to transition to a list model (static) to keep track of items that need ongoing work/monitoring change the name from workplan to something else? discuss at the next OT-SC meeting decide this question soon, before the next fiscal year		@Anna Arrieta to create new OT Workplan using current template
5	CDL Data in NZ	document for discussion: NZ Data Cleanup Project	0 mins	Team	Shall we ask Shared Collections for an update on this page? Also maybe check in on the CDLNZ-PT. We can frame it as “workplan cleanup / annual check-in” → Move to next OT-SC
6	OT VC election	Timing discussion	1 minute	team	When do we want to put this in? → add to next OT agenda
7	Known Issues	Discussion of “do we actually do this?”	0 min	team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? → move to next OT-SC
8	Executive Session	Private Discussion	0 min	Team
9	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	10 minutes	Team	See proposed agenda here SSO use in the NZ add to next OT meeting check with Gem before bringing this document to the meeting: SSO Options for Network Zone Accounts - Google Docs announce new VC on 5/29/24, vote the week prior, interest poll out on 5/1/24		@Caitlin Nelson to check in with Gem re: SSO use in the NZ and adding it to the next OT agenda @Sarah Lindsey to search for poll for
10	Parking Lot	Capture important topics for future discussion	0 minute	Team	Project Team check-ins (later in 2024) OARM-PT EIMP-PT Lessons Learned on Kanopy kbase from UCSC (updates from Sarah) Collection Development Dashboard (data request from ExL, happens on a yearly basis) - revisit in December 2024 or January 2025 Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
11		Total	50 minutes