2024-05-08 OT-SC Meeting notes

Ex Libris support

10 minutes

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

  • next meeting is 5/24/24

  • Side note: Maud Arnaught (sp?) would like to meet during ELUNA

  • Side concern: some members are concerned that ExL is avoiding engaging during ELUNA by their choice of representatives at the event, not considered a concern by SILS OT SC

  • Gem and Caitlin will be attending different meetings to cover more ground at ELUNA

All Chairs meeting update

14 minutes

Jackie

• Gem and Tamara - will be drafting a statement about CDI for AC and then later to OT

  • considerations in Discovery and e-resources

  • EDI cataloging group could also learn from this example of overlap between 2 different groups

  • codifying documents institutional knowledge, not to be considered the “letter of the law”

• PII and fund/acquisitions information concerns: current permissions rules are not solving the issue, not able to share financial information w/o concerns

  • Gen says: concerns about viewing user and financial data, possible need for more user education before getting NZ Analytics access

  • need specific concerns about access to this information from those involved

  • concern that it’s possible to bulk export data on patrons

  • ideally would like ExL to partition their data differently to alleviate concerns

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OT Workplan

• Discuss OT Workplan in preparation for further discussion at a future SILS OT meeting - brought up at last SILS OT meeting (4/17/24)

  • suggestion to make this more of a list

0 mins

Jackie

• Document for discussion: New OT Workplan

  • one item added from the 5/1/24 SILS OT meeting: Alma Data Privacy

  • table for next meeting

NZ Access

• discuss recent email from SCP to UCD - executive session

18 minutes

Team

• Discussion highlights:

  • principle of least access

  • perceived CDL gatekeeper role may not sit well with some people

    • CDL is the entity that completes tasks presented by campuses - need to trust the expertise of the campus requesting the task

  • concern that shared account access could be used more broadly than originally intended

    • currently distributed based on task and used on the honor system

    • consider a shared account for each campus for what ever purpose is needed?

    • distribute the shared account for a role as opposed to a person

  • mitigate the risks for maximum benefit

    • clearly define the risks

  • Jackie will eventually discuss at OT (possibly as early as 5/29 or 6/12) - start the discussion, gather concerns, evaluate risks

CDL Data in NZ

• document for discussion: NZ Data Cleanup Project

0 mins

Caitlin/Team

• Shall we ask Shared Collections for an update on this page? Also maybe check in on the CDLNZ-PT. We can frame it as “workplan cleanup / annual check-in”

• table for next meeting

SILS Membership Transition

• discuss nominations (submitted by SILS OT members by 5/7/24)

9 minutes

Team

• current form only allows one vote

  • changed to multiple votes for next time

  • no self nominations

• Current nominations: Lakshmi, Greg, and Xiaoli

  • plan to reach out to current nominees

  • some nominees have been on the list before but declined

• transition for Sarah - will start to take over AC duties on 5/21/24 meeting, for certain on the following meeting in June

  • Every other Tuesday at 1pm

Known Issues

• Discussion of “do we actually do this?”

0 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

• table for next meeting

Executive Session

• Private Discussion

0 mins

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

2 minutes

Team

• See proposed agenda here

  • cancel the next meeting on 5/15 due to absences and Eluna meeting - pose on Slack

Parking Lot

Capture important topics for future discussion

0 mins

Team

• Project Team check-ins (later in 2024)

  • OARM-PT

  • EIMP-PT

• Lessons Learned on Kanopy kbase from UCSC (updates from Sarah)

• Collection Development Dashboard (data request from ExL, happens on a yearly basis) - revisit in December 2024 or January 2025

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

53 minutes