2024-06-12 Meeting notes

Attendees

  • Jackie Gosselar, Chair

  • Sarah Lindsey, Vice Chair

  • Lakshmi Arunachalam

  • Ramon Barcia

  • Greg Ferguson

  • Jeremy Hobbs

  • Caitlin Nelson

  • John Riemer

  • Zach Silveira

  • Tom Bustos

  • Xiaoli Li

  • Lynne Grigsby, Past SILS Leadership Group Chair (out)

  • Gem Stone-Logan

  • Anna Arrieta, Support Member

Meeting Recording

Meeting Recording

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1qRbgGZ_CY7Etf8iTm_k-G3cJFpJIj90T/view?usp=drive_link

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Updates - from All-Chairs, Leadership Group, etc.

  • Provide updates from other SILS meetings

19 minutes

Jackie/Team

  • LG (update from Tom)

    • last meeting was 6/7/24

    • introduced Sarah as new OT chair

    • Anna S will be the new chair

    • data security and privacy team members have been set and will begin soon

    • shared Alma accounts discussed - campuses may be contacted soon regarding their current shared accounts

    • Town Hall discussed

      • only 1 person is rolling off, so a review of the SILS governance structure will not take place - opt for a newsletter instead

      • talk about new groups/accomplishments - may take place as an email instead

  • AC (update from Jackie)

    • 2024-06-04 All Chairs Meeting notes - All Chairs - SILS (atlassian.net)

    • Side update for OT: Lynne will no longer be joining us in July, Robin will be attending instead

    • sub team roundup

      • RM spoke about Meridian

      • info session about OpenAthens will be presented by UCSC on 6/25/24 (organized by Sarah) - session will be recorded for future viewing, can submit questions ahead of time

      • UCSC is retiring their EasyAccess authentication soon

    • SILS membership transition also discussed

    • Interest expressed in having an expert confluence session

    • Discussion about what is needed for members going forward, especially since only one person is changing out - continue to develop our people, professional development, etc.

  • side question asked by Xiaoli: is there an evaluation of SILS groups' impact? Is that done annually/biannually?

    • this type of information could be inspiring

      • not just if the group works well, but if the outcome of the group was beneficial

    • this topic is currently being discussed in LG

    • input from Tom:

      • just completed an assessment

      • an assessment on a yearly basis may not show much change, so an evaluation of what and how we want to assess is currently taking place

      • SILS governance started off big with the goal of reducing in size over time, this has not been the case

 

 

2

Topics or questions for the Ex Libris Support Meeting

9 minutes

Jackie/ Team

 

  • Next meeting is 6/21/24

  • Gem

    • brought up the reindexing concerns - needs clarity

    • ExL says we will not see the reindexing - we expressed interest in viewing it, though

    • infrastructure concerns - why does the reindexing have such an adverse effect (slowness, strange behavior, etc)

    • included in current contract negotiations: NZ analytics, infrastructure provisioning, documentation, customer support

  • website shared by Jackie: New UI Javascript Third Parties Changelog - Ex Libris Developer Network (exlibrisgroup.com)

    • expressed an interest in seeing more of this

 

 

3

SILS Membership Transition

  • discuss VC nomination poll results

2 minutes

Jackie/Sarah

  • Congrats to Lakshmi on becoming our incoming VC!

  • update from Caitlin

    • opportunity for Gem to join us in OT on a more regular basis starting in July

 

 

4

Q & A Session - Including Questions on Slack since last meeting

  • Any questions from the team?

  • Questions from Slack?

1 minute

Team

  • no questions

 

 

5

NZ Analytics and Sensitivity of Alma Data

 

16 minutes

Jackie/Gem

  • document for reference: NZ Analytics and Sensitivity of Alma Data

  • Questions for OT:

    • who are the stakeholders?

    • who makes the final decisions?

    • who does what and when?

  • Gem - looks at limiting access for a number of reasons

    • mostly due to concerns about user sensitivity and cost sensitivity

    • input from Xiaoli - we all signed the privacy contracts so what further concerns exist?

    • input from Caitlin - this question is one of RACI

  • Input from Caitlin

    • SILS Gov docs states that OT has oversight over the NZ

      • OT members are representative of their campuses and should determine whom at their campuses need to be consulted/informed

      • endorsement from LG and the Privacy Group

  • suggestion to consult procurement, SCLG, individual campus Alma groups

 

@Caitlin Nelson to consult procurement regarding NZ Analytics and Sensitivity of Alma Data
6

OCLC Meridian Service

  • updated input from RM OST

1 minute

John

  • For discussion (from Slack on 5/10/24): OCLC Meridian Service

    • Questions posed by Caitlin (from the SILS OT meeting on 5/28/24):

      • What exactly would we be asking of RMOST and what of CDL?

      • When do we make those requests?

  • update from John after recent demo

    • conclusion: no need to pursue a systemwide price quote

 

 

7

Project Team Check-in: OARM-PT

  • Discuss final report

  • OARM-PT members answer questions?

9 minutes

Jackie

 

@Jackie Gosselar to Slack a poll regarding OARM-PT Final Report
8

Project Team Check-in: EIMP-PT

  • Written update provided to OT?

0 mins

Jackie

  • table for next meeting

 

 

9

Pending projects / materials:

  • FYI updates on anything we’re waiting for

0 mins

Team

  • Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

    • revisions are still pending

    • final report will be shared after revisions

    • Still awaiting final report from LG before further action

 

 

10

Executive Session

Private discussion as needed

0 mins

 

 

 

 

11

Parking Lot

Capture important topics for future discussion

0 mins

 

  • Taking the Temperature Survey

    • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

    • incorporate into the reboot

  • Lessons Learned on Kanopy kbase from UCSC

  • Project Team Check-ins (quarterly basis - last check in was around March 2024)

    • OARM-PT

    • EIMP-PT

  • Signature Success Program

    • paused during renegotiations

  • RNPT update in June/July?

  • Known Issues with Alma/Primo VE

  • Alma Consortia Advocacy Group (ACAG) updates as needed

  • SSO use in the NZ - updates from Gem as needed

  • New workplan - does OT need a new workplan?

  • Alma Data Privacy - annual reminder

 

 

12

 

Total

57 minutes

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu