2024-06-18 OT-SC Meeting notes

Vacation / Outages

FYI

• 6/26: OT everyone in

• 7/3 SC: CN optional; SL out → CANCEL

• 7/10 OT: everyone in (Cancel OT; make another SC meeting)

• 7/17 SC: JG out;

• 7/24 OT: SL & JG out;

• Outage doc for planning: https://docs.google.com/document/d/1hGzzwRrLe0-URVAo4e72Gqt2PoOdVLzmtdQ1XLjRhAo/edit

@Caitlin Nelson to update Anna on cancellations; and Slack the outage doc. Invite Lakshmi to OT-SC.

Ex Libris support

5 min

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

All Chairs meeting update

5 mins

Caitlin

• Lessons learned from past year for incoming Chairs

• updates will start coming from Sarah after the SILS OT SC membership transition

Project Team Check In: OARM-PT

• decide when to invite this group to a SILS OT meeting

5 mins

Team

• 7 people voted to be done and approve report. https://docs.google.com/document/d/1fIqg_9SvivUOYM41vx8A425hWL6aG-mF3tAsUk61fhQ/edit#heading=h.ua6h9cq0zy3e

• Plans for next steps?

  • Pending CA and EZ answers, we’ll either have OT vote to dismiss, or plan to discuss the recommendations at another meeting.

@Jackie Gosselar to reach out to Carla and Erica for temp check on “are you done?”

Project Team Check In: EIMP-PT

• review/discuss latest update

5 mins

Team

• For reference: EIMP PT Update, June 2024 - Google Docs

• Let’s have feedback comments ready for the team by end of meeting OT next week.

@Caitlin Nelson Slack out the report with instructions as a pre-read for OT.

OT Workplan

• currently more of a checklist of tasks, annual or otherwise

5 mins

Jackie

• Document for discussion: New OT Workplan

  • Future API requests

    • Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

  • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

    • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

    • background:

      • related to the question regarding term limits

      • other questions to guide this discussion:

        • if the work changed by having only experts on a team, how would it change?

        • how could non-expert representatives be used in other collective areas?

SILS Membership Transition

• discuss future path for VC nominations

5 mins

Team

• How do we want to bring Lakshmi in / what kind of support might be merited?

Known Issues

• Discussion of “do we actually do this?”

10 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

  • make this an OT Workplan eventually?

Executive Session

• Private Discussion

0-5 mins

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 mins

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0-5 mins

Team

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

45-55 mins