2024-07-31 OT-SC Meeting notes

Attendees

  • Sarah Lindsey, Chair

  • Lakshmi Arunachalam, Vice Chair

  • Caitlin Nelson

  • Anna Arrieta, Support Member

  • Jackie Gosselar (Past SILS OT Chair - optional) (out)

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Ex Libris support

 

6 minutes

Team

  • For reference: Ex Libris Support Meeting Agenda and Notes

  • some tickets shared by SILS OT for the next ExL meeting - tickets where the issues are not reproduceable by ExL

    • tickets are not related

  • Matt Baker is the new ExL customer service representative

  • next meeting is 8/16/24

 

 

2

All Chairs meeting update

 

13 minutes

Caitlin

  • Caitlin gave a talk about the coming year and goals (lots of new attendees - mix of Chairs and VCs)

    • goal of evaluating team workplans (make room for new items - not be too busy to make a difference)

    • goal of evaluating our current state 3 years into our current contract with ExL

  • brief discussion of VC

    • SILS OT model of members needing to opt out, as everyone is automatically opted in

    • Acquisitions VC and Resource Sharing VC are still tbd

 

 

3

Various Caitlin updates

FYI to OT-SC about goings on

32 minutes

Caitlin

  • EIMP-PT update

    • discussed in OT last week

    • discussion engagement briefly recapped during this meeting

    • since their proposal submission, Caitlin and Sarah have had subsequent meetings with members of this group

      • these meetings have included a discussion about an optimum process/strategy for achieving the goals of their report

      • shared a copy of the “new idea template”

        • a way to emphasize not just the why, but the why now

      • Caitlin is assisting this group in creating the best process possible to achieve their goals

    • these principles also apply to OARM - PT (these 2 groups share a member)

  • Contract Renewal Negotiations

    • mostly concluded, “press release” to follow soon

  • NZ access group

    • trying to release a report of their findings next week

      • will be distributed to CDL shared collections, OSTs, and after adjustments a final draft will be shared with SILS OT

  • CDL shared collections and Expanded NZ Access Team

    • communication has stalled slightly between the 2 groups

    • communication not ideally timed - proposal for SILS OT SC current and past members to render assistance

      • Lakshmi briefed on the background of this issue

      • need to determine a timeline for when to intervene more strongly (escalate to another group) to move this process along

  • Side topic: Operational guidelines

    • being proposed to guide future work

 

 

4

OT Workplan

  • currently more of a checklist of tasks, annual or otherwise

0 mins

Sarah

  • Document for discussion: OT Workplan

    • Future API requests

      • Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

    • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

      • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

      • background:

        • related to the question regarding term limits

        • other questions to guide this discussion:

          • if the work changed by having only experts on a team, how would it change?

          • how could non-expert representatives be used in other collective areas?

 

 

5

Known Issues

  • Discussion of “do we actually do this?”

0 mins

Team

  • This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

    • make this an OT Workplan eventually?

 

 

6

Negotiations Team Briefing

 

0 mins

Caitlin

  • mostly discussed in agenda item 3 above

 

 

7

Executive Session

  • Private Discussion

0 mins

Team

  • discussions during agenda item 3 included executive session content

 

 

8

Build agenda for next OT meeting

  • Build and finalize the agenda for next week’s OT meeting

0 mins

Team

  • See proposed agenda here

 

 

9

Parking Lot

Capture important topics for future discussion

0 mins

Team

  • Future requests for data

    • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

    • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

  • Signature Success Program

    • paused until after contract renegotiations are complete

    • Prioritized List:

      • Insufficient IZ/NZ integration

      • Insufficient support

      • Limited documentation

      • Insufficient Analytics functionality

      • Diversity, Equity, and Inclusion

      • Alma usability

      • Quality of CZ collections

      • Acquisitions process improvements

 

 

10

 

Total

51 minutes

 

 

 

 

 

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