2024-10-09 OT-SC Meeting notes

Attendees

Sarah Lindsey, Chair (out)
Lakshmi Arunachalam, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member
Jackie Gosselar (Past SILS OT Chair - optional)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		10 minutes	Team	For reference: Ex Libris Support Meeting Agenda and Notes last meeting was 9/20/24, next meeting is 10/18/24 Lakshmi shared details of the latest UCI ticket and ExL response case has been updated with new details email issue reported as a system down issue - initial ExL response placed this as a lower level issue (not system down), path forward was not clear, workarounds were not provided in a timely manner, ExL response was lacking overall Caitlin will remind Gem to solicit issues for next ExL meeting
2	All Chairs meeting update		0 mins	Sarah	table for next meeting
3	OT Workplan	currently more of a checklist of tasks, annual or otherwise	0 mins	Sarah	Question from Anna: Should we include this as an agenda item on the next SILS OT meeting? Document for discussion: OT Workplan Suggestions from past meetings: Future API requests Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting background: related to the question regarding term limits other questions to guide this discussion: if the work changed by having only experts on a team, how would it change? how could non-expert representatives be used in other collective areas? suggestions from SILS OT meeting on 8/7/24: look at Alma/Primo VE Issues and Themes document workstream improvement have list of projects to work on when there is down time strategies for sharing sessions during OT meetings quarterly update (from Gem?) on new releases for assessment/review table for next meeting
4	Known Issues	Discussion of “do we actually do this?”	0 mins	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? make this an OT Workplan eventually? table for another meeting
5	Executive Session	Private Discussion	35 minutes	Team	Expanded NZ Access request for guidance, discussion.
6	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here
7	Parking Lot	Capture important topics for future discussion	0 mins	Team	Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
8		Total	50 minutes