2026-02-04 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1KNgBHxt3Ye2wd_nj0jjhQu1UyhVVX_S_/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc. (recurring item)

• Provide updates from other SILS meetings

4 minutes

Lakshmi/Team

• LG (Lakshmi and Tom)

  • next meeting is 2/6/26

  • nominees for the next task force have been decided

  • will be discussing renegotiation taskforce soon

    • WIPT will be wrapping up this summer

• AC (Caitlin)

  • not meeting as often

  • last meeting was mostly a welcome to the new year

  • sent communication regarding SLF renaming

Topics or questions for the Ex Libris Support Meeting (recurring item)

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

10 minutes

Gem/Team

• last meeting was 1/16/26

  • ticket #08349799 (consortial ticket): AFN items are no longer appearing on active/expired hold shelf lists

    • ExL says they have a fix for this issue

  • Analytics went down several times yesterday and again today - ticket has been submitted

  • friendly reminder to submit tickets, especially if there are no consortial tickets yet in existence

• WIPT (Caitlin)

  • working with ExL on in development list

    • ExL representative Matt is the “Customer Care Director, Ex Libris for Academia and Government”

  • quarterly report

  • Question: do we want to talk about these items as a group?

    • Jackie - can be helpful to discuss as a group, but may be accomplished asynchronously as well

    • Caitlin will work with Greg and Lakshmi on some examples

Added Agenda Item - Physical Items Workflow

18 minutes

Gem

• For reference: Physical Item Workflows

  • suggestion to discuss this as a group

• opportunity to have this available in 1 sandbox as early access

  • early access may be now - ExL does not want feedback from us (only their development partner), access is solely for training purposes

    • may not be beneficial to ask for early access and just wait until wide release when we can give feedback

    • suggestion from Caitlin - each OT ask their people if anyone is interested in this and if so we can work on getting access

    • may need to prioritize our efforts and wait until wide release in August

    • from Caitlin - SILS Ops center can offer support

    • will the single institution create accounts to share the access with outside institutions?

      • Tom suggested a Zoom call for everyone to participate in testing with 1 campus' early access

    • Gem said Maud Arnaud (PM for consortial Alma development) has suggested a demo

      • perhaps for the next light OT meeting or a lunchtime special meeting

  • wide release available in August 2026

    • 3 months opt in followed by 3 months opt out

• Caitlin suggested a possible subteam for this work

• suggestion to revisit this closer to the wide release in August

Q & A Session - Including Questions on Slack since last meeting (recurring item)

• Any questions from the team?

• Questions from Slack?

18 minutes

Team

• Ramon

  • deleted items - how long are we keeping these items?

    • recently the need to resurrect several items came up and luckily they were still there

  • UCSB - suggestion to keep for 5 years

    • Caitlin - 5 years is fairly standard

  • UCSC - recommending just not holding onto the CZ record analytic info

  • Tom - pointed out their analytics are based on Oracle analytics (a business model)

  • storage may be the heart of the issue

• Gem requested OT members provide specific analytics examples for ExL

• Jackie - question about LG Task Force to Strengthen Collaboration and
Alignment Across ILS Shared Governance and Services OT nominations

  • Lisa has been suggested and has heard back from LG

  • LG is supposed to discuss this on Friday 2/6/26, but is not yet on their agenda

    • Tom will ask to add this item to the agenda

  • Caitlin - questions to suggest asking LG regarding this task force: what is the communication plan? where will information be housed?

• Consortial analytics

  • will be a concern if not all campuses participate

  • should include SLF data

  • Gem is hoping to have more information on specific fields included

    • unsure on pros vs. cons without this information

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 minutes

Team

• Inclusive Metadata Subgroup

  • Charge: https://docs.google.com/document/d/16tO4ROw8pEICKvQZEHdTppYDPqUkcs3NCuc5hwZYlGE/edit?tab=t.0#heading=h.ddwxntgzjowq

  • Inclusive Language in UC Library Search

    • Document for reference: DRAFT Inclusive language in UC Library Search

    • Will be discussed by new IMS group and Discovery to see who can work on this.

  • Call for participation sent out in December, membership will be approved by DOC, group will start in Jan.

  • next step as of 12/10/25: send nominees to DOC

• Network user records purges (discussion to be continued)

• SLF naming

  • Recap: (from SILS OT meeting on 12/10/25 - revisit in January) send email to OST chairs about the work done by UCB and UCLA

  • updates regarding “sign off” page for SLF naming tasks/checklist?

    • Sent to ACH 2/3/26 with a several week deadline.

  • SLF “due diligence” checklist:

    • RSOST

    • RMOST

    • FFOST

    • DISCOST

    • eRESOST

    • …

• Caitlin to look at to look at CERV/NERV voting process

  • bring to OT at a later date

• Physical Items Workflow

  • wide release in August, revisit in June 2026

  • For reference: Physical Item Workflows

OT Work Plan

1 minute

Lakshmi

• brief review of items on this plan

• ask OT members to suggest items they’d like to include on this list

Executive Session

Private discussion as needed

0 minutes

Parking Lot

Capture important topics for future discussion

0 minutes

51 minutes