2021-03-25 PM Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Joanna Kang (Unlicensed), PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Caitlin Nelson, SILS Service Manager, out on leave

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All	FYI Zach Silveira will be a temporary IT member for UCSF. Add EUOS timeline PDF to phase 4 timeline page (and add link in the Overview timeline page) note that it’s a working document (there will likely be changes), go through Comm Leads OUT OF TIME. HOLD this for 4/1 meeting: Q: If there is saved stuff in Melvyl right now, is it going to be deleted? With Zombie Melvyl, will it still be deleted?	Ask in Com Leads about EUOS timeline and where it should live.	@Christine Barone (Unlicensed) will add to 3/30 Com Leads agenda
2	Mid-term report to CoUL: PM section	Check in on progress https://docs.google.com/document/d/1aX1gtP7PuYcMlqse3NQnTD0twqPyxqIBia_VCHf15KM/edit#	15	All	Add comments with questions for items WG should pay attention to or give feedback on.
3	Schedule updates from SILS groups at Ex Libris weekly project update meeting	https://docs.google.com/document/d/1gYCAr_oZzSo4_NAZ0NIpZcesXnNPcS0oIWjcKgWrK2w/edit	0	All	Done for March. Additional opportunities possibly in May.
4	General checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All	PM needs for groups: IT - at least once a week (Thursday is ideal), attend first 5+ minutes of ExLPM meeting; supplement with using SILSExLPM listserv if other questions arise. At least one co-chair to attend. EUOS - no pressing PM needs. Ask co-chairs to reach out directly. Message to the cohort & timing Talk with groups next week & at SILS Steering on 3/31 Talk with PMs week of April 5 SILS co-chairs will send a message (week of April 12)
5	Parking Lot				Create off-boarding checklist for groups as they are discharged from phase 4.
6			5	All	Any actions or decisions missed?
7		Total	50/50